DA Form 1613: Records Cross Reference Guide & PDF – The DA Form 1613, officially titled Records Cross Reference, is a vital tool in the US Army’s records management system. It helps soldiers, administrators, and records managers efficiently link related documents stored in different locations within the Army Records Information Management System (ARIMS).
This article provides current, official guidance on its purpose, proper use, how to fill it out, and where to download the latest version. Whether you’re managing unit records, preparing for inspections, or handling personnel files in iPERMS, understanding DA Form 1613 ensures compliance with Army regulations.
What Is DA Form 1613?
DA Form 1613 is a standardized Army form used to create cross-references between related records filed under different ARIMS record numbers or stored in separate locations.
It is not a primary record itself but a pointer document. File it in the front of the main folder to direct users to where associated materials (such as bulky items, related actions, or documents in different media) are located.
The current version is dated JUN 2008, with the proponent agency being the Chief Information Officer (CIO). For use, see DA PAM 25-403, Guide to Recordkeeping in the Army.
Purpose of Records Cross Reference (DA Form 1613)
The primary purpose of DA Form 1613 is to maintain organization and accessibility in Army recordkeeping:
- Link documents related to more than one action or subject.
- Reference classified and unclassified materials (without placing classified info on unclassified forms).
- Show locations of records filed under different ARIMS numbers or in alternative storage (e.g., bulky materials).
- Track documents moved between record series.
- Support efficient retrieval during audits, inspections, or personnel actions.
It is commonly used in unit administration, human resources, and records management offices to prevent lost or hard-to-find documents.
When to Use DA Form 1613?
Use a separate DA Form 1613 for each related record in these situations:
- A single document relates to multiple ARIMS categories.
- Records are stored in different physical or electronic locations.
- Handling oversized or special media items.
- Transferring or relocating records.
- Supporting iPERMS or AMHRR documentation needs (e.g., confirming filing of NCOERs or other evaluations).
Note: Always follow the retention schedule of the primary record. Destroy the cross-reference when no longer needed.
How to Fill Out DA Form 1613 Step-by-Step?
Filling out the form is straightforward. Gather all details before starting.
- Block 1: ARIMS RECORD NUMBER — Enter the ARIMS record number of the file where this cross-reference sheet will be placed.
- Block 2: ARIMS RECORD NUMBER TITLE — Provide the title/description of the primary record series.
- Block 3: RELATED RECORD INFORMATION (Use a separate form for each related record):
- a. ORIGINATOR — Who created the related document.
- b. ADDRESSEE(s) — Recipient(s); use 3g for more space.
- c. SUBJECT — Brief subject of the related record.
- d. DATE (YYYYMMDD) — Date of the related document.
- e. LOCATION — Exact location or storage details of the related record.
- f. MEDIA — Indicate Hardcopy, Electronic, or other.
- g. SUMMARY — Provide a concise description of the contents.
File the completed form at the front of the primary folder.
Tip: Be precise and consistent. Errors can lead to compliance issues during records audits.
Download DA Form 1613 PDF
Official Download Link:
DA Form 1613 Records Cross Reference (PDF)
This is the fillable version available from Army Publishing Directorate (armypubs.army.mil). Always use the official source for the most current form.
Best Practices and Compliance Tips
- ARIMS Compliance — Ensure all entries align with AR 25-400-2, The Army Records Information Management System (ARIMS).
- Electronic vs. Hardcopy — Clearly mark the media type and maintain consistency across systems.
- iPERMS/AMHRR — Use for referencing documents successfully uploaded to digital personnel records.
- Training — Records managers and S1 personnel should review DA PAM 25-403 for detailed guidance.
- Common Pitfalls — Avoid vague locations or summaries. Never include classified information on unclassified cross-references.
Proper use of DA Form 1613 supports mission readiness by ensuring records are traceable and Army recordkeeping standards are met.
Frequently Asked Questions (FAQs)
Is DA Form 1613 still active?
Yes, it remains the standard cross-reference tool per current Army guidance.
Can I generate it electronically?
Yes, the form supports electronic generation and filing where appropriate.
Where can I find training on ARIMS and DA Form 1613?
Refer to DA PAM 25-403 and unit records management training. Official publications are on armypubs.army.mil.
For official Army records management policy, consult your local Records Manager or visit the Army Publishing Directorate website.
This guide is for informational purposes based on publicly available Army resources. Always verify with current regulations and your chain of command.