DA Form 1857: Statement of Account PDF (Official) – DA Form 1857 is the official U.S. Army Statement of Account form. It provides a detailed summary of financial transactions, balances, charges, and payments for specific accounts. Army units and finance offices primarily use it to bill non-U.S. Government customers or entities for reimbursable services, such as utilities, rent for family housing, or other charges.
The form is a multi-part (typically 3-part) document dated June 1983, with the edition of August 1, 1971 marked obsolete. It is prepared according to AR 37-108, and the proponent agency is the U.S. Army Finance and Accounting Center (USAFAC).
Download the official DA Form 1857 PDF here: https://armypubs.army.mil/pub/eforms/DR_a/pdf/A1857.pdf
Purpose of DA Form 1857
The primary purpose of DA Form 1857 is to document and communicate account statements for billing and collection purposes within or on behalf of the Department of the Army. It is commonly used to:
- Bill non-federal customers for reimbursements (e.g., utilities and family housing rent).
- Detail current charges, balance forward, taxes, interest, penalties, and processing fees.
- Serve as a formal notice with detachable payment stubs for easy remittance.
This form supports accurate financial accountability and helps Army finance offices manage accounts receivable from external parties.
Key Sections and Layout of DA Form 1857
The form is structured as a multi-copy billing document with detachable portions. Main elements include:
- From/To fields: Sender (Army/finance office) and recipient (customer).
- Description of Current Charges: Itemized list of charges.
- Summary Table: Columns for Balance Forward, Current Charges, Taxes, Interest, Penalty, and Processing.
- Payment Information: Account Number, Bill Number, Date Due, Billing Date, and Total Amount Due.
- Remittance Instructions: “Make checks payable to Treasurer of the United States” with instructions to detach and mail the payment portion.
It typically produces copies for the billing office, customer, and records.
Who Uses DA Form 1857?
- U.S. Army Finance Offices: To generate bills for reimbursable services.
- Non-Government Customers: Individuals or organizations receiving services like housing or utilities on Army installations.
- Administrative Personnel: Those handling accounts receivable in DFAS (Defense Finance and Accounting Service) or installation finance activities.
It is not typically used by individual soldiers for personal travel or pay claims (other forms like DD 1351 series handle those).
How to Fill Out and Use DA Form 1857?
- Complete Header Information: Fill in “FROM” (billing office) and “TO” (customer details).
- Enter Account and Billing Details: Include account number, bill number, dates, and itemized charges.
- Calculate Totals: Sum balance forward, current charges, and any additional fees (taxes, interest, etc.).
- Distribute Copies: Send the appropriate parts to the customer; retain copies for records.
- Payment Processing: Customers detach the remittance portion and mail payment with the stub.
Important: Always follow current Army regulations and local finance office guidance. Corrections may be made by pen on the form, with adjustments entered into the accounting system for future cycles.
For the most accurate instructions, consult your local finance office or the referenced regulation AR 37-108.
Where to Download and Access DA Form 1857?
The official, fillable version is available directly from Army Publishing Directorate:
- Official Download Link: DA Form 1857 PDF
Additional resources:
- Army Publishing Directorate (armypubs.army.mil)
- Installation finance or DFAS support offices
Common Questions About DA Form 1857 (FAQs)
Is DA Form 1857 the same as DD Form 1857?
No. DA Form 1857 is the Army Statement of Account. DD Form 1857 relates to Storage In-Transit (SIT) at Government Expense for household goods.
Can I fill it out online?
The PDF can be filled digitally using compatible software. Official processing still occurs through Army finance channels.
What regulation governs it?
AR 37-108 (or its current successor policies on financial administration).
For USA-based service members, veterans, or civilians interacting with Army billing, this form ensures transparent and standardized account statements.
This article is for informational purposes only and is based on publicly available U.S. Army publications. Always verify with official sources or your finance office for the latest guidance and requirements.