DA Form 2064-E: Document Register for Supply Actions (EGA)

DA Form 2064-E: Document Register for Supply Actions (EGA) – DA Form 2064-E serves as the electronically generated version (EGA) of the standard DA Form 2064, used by U.S. Army units for tracking supply requests and actions. This form is a critical tool in Army logistics and supply chain management, helping maintain accountability for requisitions, receipts, turn-ins, and due-in items.

What Is DA Form 2064-E?

DA Form 2064-E is titled “Document Register for Supply Actions (EGA).” It functions as a centralized register for documenting supply transactions in units operating under manual or semi-automated procedures. The “-E” designation indicates an electronically generated or automated format, while the core form (DA Form 2064) dates back to JAN 82 with updates referencing current policies like DA PAM 710-2-1.

It records document numbers assigned to supply requests, tracks status, and serves as a suspense file for open transactions. This ensures units can monitor due-ins, follow-ups, cancellations, and completions efficiently.

Purpose and Importance in Army Supply Operations

The primary purpose of DA Form 2064 / 2064-E is to provide a single, auditable record of all supply document numbers issued by a unit or element. It supports key logistics functions outlined in AR 710-2 and DA PAM 710-2-1 (Using Unit Supply System – Manual Procedures).

  • Tracks requisitions submitted to Supply Support Activities (SSAs).
  • Maintains visibility of due-in items and supply status.
  • Facilitates follow-up, modification, cancellation, and reconciliation of requests.
  • Serves as a key record during audits, inventories, and inspections.

Proper use helps prevent loss of accountability, reduces excess requisitions, and supports readiness by ensuring timely supply actions.

Key Fields and How to Complete DA Form 2064-E

Typical columns and blocks on the form include:

  • Page Number, Unit Identification Code (UIC), DOD Activity Address Code (DODAAC) — Header information for the maintaining element.
  • Document Number / Serial — Assigned supply document identifier.
  • Date — Of the action or document.
  • Stock Number / Noun — NSN and description of the item.
  • Quantity Requested / Received / Turn-In — Quantities involved.
  • Due-In / Follow-Up / Completed Dates — Status tracking fields.
  • Remarks / Initials / PD (Priority Designator) — Additional notes and approvals.

For electronic versions, systems like GCSS-Army or other logistics automation tools generate equivalent records while maintaining the same data elements. Always refer to the latest DA PAM 710-2-1 for block-by-block instructions.

Who Uses DA Form 2064-E?

  • Unit supply personnel (92Y MOS) and Property Book Officers (PBOs).
  • Army National Guard and U.S. Army Reserve units performing manual supply procedures.
  • Elements maintaining document registers for shop stock, repair parts, or general supplies.
  • Any activity requiring a manual or hybrid suspense file for open supply transactions.

It applies across Active Army, ARNG, and USAR in both garrison and field environments.

Procedures for Maintaining the Document Register

According to DA PAM 710-2-1:

  1. Assign sequential document numbers from the register for each supply request.
  2. Post details of the request immediately.
  3. Update with status cards, receipts, or turn-in documents.
  4. File supporting documents (e.g., copies of DA Form 2765-1 or DD Form 1348) as suspense records.
  5. Perform regular reconciliations (e.g., monthly under SAVAR processes) with the SSA.

Close out entries when actions are completed or canceled. Retain records per Army retention policies.

Differences Between DA Form 2064 and 2064-E

The base DA Form 2064 is the manual paper version (JAN 82 edition). DA Form 2064-E refers to the electronically generated alternative (EGA), which units produce via automated systems while preserving identical data fields and compliance with DA PAM 710-2-1. Electronic versions improve accuracy, searchability, and integration with broader Army logistics systems like GCSS-A.

  • DA PAM 710-2-1 — Primary procedural guidance.
  • AR 710-2 — Supply policy below the national level.
  • Common companion forms: DA Form 2765-1 (Request for Issue), DA Form 3161, DD Form 1348, DA Form 3328 (Property Book).
  • Shop stock and due-in files often link directly to entries on the 2064 register.

Best Practices and Common Mistakes to Avoid

  • Never reuse document numbers — maintain strict sequential control.
  • Update the register promptly upon receipt of status or materiel.
  • Reconcile regularly with SSA records to avoid aged due-outs.
  • Ensure proper authorization (e.g., DA Form 1687 signatures) before submission.
  • Train supply clerks on current procedures to maintain audit readiness.

For the most current guidance, consult official Army Publishing Directorate resources or unit supply SOPs aligned with the latest revisions of AR 710-2 and DA PAM 710-2-1.

Conclusion

Mastering DA Form 2064-E is essential for effective Army unit-level supply management. Whether using the manual or electronic version, accurate maintenance of this document register directly supports operational readiness, property accountability, and efficient logistics. U.S. Army personnel should always reference the most recent official publications for detailed procedures.