DA Form 2765-1: Request for Issue or Turn-In Guide

DA Form 2765-1: Request for Issue or Turn-In Guide – DA Form 2765-1 is a key US Army supply document used to request the issue (receiving) or turn-in (returning) of stock items, including expendable, durable, and certain nonexpendable items with National Stock Numbers (NSNs). It supports efficient logistics, inventory accountability, and compliance with Army supply regulations.

This form is commonly used for walk-through or face-to-face requisitions at Supply Support Activities (SSAs), Field Ordering and Issue transactions (FOI), and other unit-level supply operations.

Download the Official Form Here:
DA Form 2765-1 PDF (Latest version: DEC 2023)

What Is DA Form 2765-1 Used For?

Military personnel and units primarily use DA Form 2765-1 for:

  • Requesting issue of supplies stocked at an SSA.
  • Turning in excess, unserviceable, or returned items.
  • Documenting transactions for accountability in manual or semi-automated supply systems.

It is distinct from related forms like DA Form 3161 (often used for lateral transfers or hand receipts) and DD Form 1348-6 (for non-NSN items).

Proper use ensures accurate tracking, prevents supply shortages, and maintains audit readiness under AR 710-2 and DA PAM 710-2-1.

Key Features of the Form

  • Four-part carbon-interleaved or electronic format — Multiple copies support the supply chain.
  • NSN-focused — Best suited for items listed in the Army Master Data File (AMDF).
  • Blocks for detailed logistics data — Including document numbers, priority, funding, and status updates.
  • Dual purpose — Supports both issue requests and turn-ins with specific completion rules for each.

The form includes sections for sender/receiver info, stock details, quantities, document control, and receipt/turn-in acknowledgments.

How to Fill Out DA Form 2765-1 for Issue Requests?

Follow these guidelines based on DA PAM 710-2-1 (Table 2-2). Always refer to the latest pamphlet for your specific command policies.

Top Section (A, B, etc.):

  • A: Name and address of the Supply Support Activity (SSA).
  • B: Name and address of the requesting unit.
  • C: Editing data as required.

Stock and Quantity Blocks:

  • Blocks 4-6: Federal Supply Class (FSC) and National Item Identification Number (NIIN) to form the full NSN.
  • Block 7: Unit of Issue (e.g., EA, BX).
  • Block 8: Quantity requested (use all five positions, pad with zeros).
  • Blocks 9-10: Unit DODAAC.
  • Other fields: Demand code, priority, project code, etc., per local procedures.

Bottom Sections: Include requisitioner details, signature, and status updates (e.g., quantity received, date, signature in receipt blocks).

For stocked items, the SSA processes and issues on this form. The customer signs to acknowledge receipt.

How to Use DA Form 2765-1 for Turn-Ins?

For turn-ins (excess, unserviceable, or residue):

  • Enter “A5J” or appropriate codes in relevant blocks.
  • Provide detailed item information and condition.
  • Include supporting documents (e.g., inspection records for sensitive items).
  • The receiving activity annotates quantity turned in, date, and initials/signature.

Units must ensure items are clean, serviceable where required, and accompanied by proper maintenance or classification paperwork.

Step-by-Step Instructions and Best Practices

  1. Obtain the latest form from official Army sources.
  2. Gather NSN, quantity, unit details, and justification.
  3. Complete all required blocks legibly or electronically.
  4. Assign a document number from your unit’s register.
  5. Submit to the SSA (in person for walk-throughs).
  6. Retain copies for your records and due-in files.
  7. For receipt: Verify items against the form and annotate actual quantity received.

Tips for Success:

  • Double-check NSNs against the AMDF.
  • Use correct priority designators for urgency.
  • Maintain a document register for all transactions.
  • For hazardous materials or ammunition, follow additional safety and regulatory requirements.

Common Mistakes to Avoid

  • Incorrect or incomplete NSN/FSC.
  • Missing signatures or document numbers.
  • Using the form for items better suited to other documents (e.g., non-NSN).
  • Failing to update status blocks upon receipt/turn-in.
  • Not coordinating sensitive or classified items properly.

Accurate completion reduces processing delays and supply discrepancies.

Where to Get Help and Additional Resources?

  • Official Guidance: DA PAM 710-2-1 Using Unit Supply System (Manual Procedures).
  • AR 710-2: Supply Policy Below the National Level.
  • Your unit Supply Sergeant, S-4, or local SSA.
  • Army Publishing Directorate (armypubs.army.mil) for forms and pubs.

For GCSS-Army users, electronic processes may supplement or replace manual forms in some cases, but DA Form 2765-1 remains essential for many manual transactions.

Stay Compliant and Mission-Ready
Mastering DA Form 2765-1 streamlines your unit’s supply operations and ensures accountability. Always verify procedures with your chain of command and current Army regulations, as policies can be updated.

This article is for informational purposes and based on publicly available Army publications. Consult official sources for the most current guidance.