DA Form 3295: Voucher Register & General Control PDF

DA Form 3295: Voucher Register & General Control PDF – DA Form 3295, titled Voucher Register and General Control, is an official Department of the Army form released on July 1, 2002. It replaced the obsolete DA Form 3295-R (November 1992). The form serves as a permanent record for tracking vouchers associated with the receipt, issue, sale, transfer, and inventory of subsistence items (food supplies) in Army dining facilities, Troop Issue Subsistence Activities (TISA), or similar operations.

It functions as a general ledger-style register that records monetary values (debits, credits, and balances) using standard pricing. The proponent agency is the Deputy Chief of Staff, G-4 (DCS, G4), and it is prescribed for use per DA PAM 30-22 (Operating Procedures for the Army Food Program).

Download the official DA Form 3295 here: https://armypubs.army.mil/pub/eforms/DR_a/pdf/A3295.pdf

Purpose of DA Form 3295

The primary purpose of DA Form 3295 is to provide a formal, auditable record of financial transactions for subsistence accounts. It helps accountable officers (such as the Troop Issue Subsistence Officer or dining facility managers) maintain control over inventory values, track adjustments, and ensure compliance with Army food program accountability standards.

Key functions include:

  • Recording debits (increases to the account, e.g., receipts).
  • Recording credits (decreases, e.g., issues or sales).
  • Maintaining running balances.
  • Supporting end-of-month and end-of-fiscal-year accounting and audits.

This form ensures proper financial accountability, helps prevent discrepancies, and supports accurate reporting in both garrison and field environments.

Who Uses DA Form 3295?

DA Form 3295 is primarily used by:

  • Accountable Officers in Army food service operations.
  • Subsistence Supply Managers and Troop Issue Subsistence Activities (TISA).
  • Dining Facility Managers and Food Program personnel.
  • Units involved in ration management and subsistence supply under AR 30-22 and DA PAM 30-22.

It is a critical tool for U.S. Army personnel responsible for managing government-funded food supplies and ensuring compliance with regulatory requirements.

How to Fill Out DA Form 3295?

While specific block-by-block instructions are detailed in DA PAM 30-22, here is a general overview based on the form structure:

  • Block 1: Accountable Period — Enter the accounting period (e.g., monthly).
  • Block 2: Page Of — Number pages sequentially.
  • Block 3: Name and Location — Identify the unit or facility.
  • Block 4: Accountable Officer — Name and signature of the responsible individual.
  • Columns include: Date (YYYYMMDD), Voucher No., Description, Reference No., Debit, Credit, and Balance.

Important Rules:

  • Post vouchers within 2 workdays of the transaction.
  • Use standard prices for valuation.
  • Do not erase entries; use proper correction procedures (often via DA Form 3295-1 Adjustment Voucher).
  • Maintain as a permanent record of original entry.

For detailed guidance, consult the latest version of DA PAM 30-22 available through official Army publishing channels.

DA Form 3295-1 (Adjustment Voucher): Used to correct errors on the main register. It adjusts the subsistence supply manager’s account and related ledgers.

It is often used alongside:

  • DA Form 3294 (Ration Request/Issue/Turn-In Slip).
  • Other subsistence accounting documents referenced in DA PAM 30-22.

Procedures emphasize timely posting, proper documentation, and integration with systems like the Army Food Management Information System (AFMIS) where applicable.

Importance in Army Food Program Compliance

Accurate use of DA Form 3295 supports broader Army goals of:

  • Preventing food waste and financial losses.
  • Ensuring readiness through reliable subsistence supply.
  • Meeting audit and inspection standards during Command Supply Discipline Program reviews or similar evaluations.

Proper maintenance of this voucher register contributes directly to operational efficiency and regulatory compliance in Army dining facilities and supply points.

Note: Always refer to the most current Army regulations and pamphlets for official procedures, as policies may be updated. The official source for the form is the Army Publishing Directorate (APD).

For U.S. Army personnel seeking the form or guidance, visit armypubs.army.mil or consult your local Food Program Manager.