DA Form 3328-1: Serial Number Record PDF (2025)

DA Form 3328-1: Serial Number Record PDF (2025) – DA Form 3328-1, titled Serial/Registration Number Record, is a two-sided form designed to record serial numbers or registration numbers for accountable property items. It pairs with DA Form 3328 (Property Record) as part of the manual property book system.

The current version is DA Form 3328-1, DEC 2023, with previous editions obsolete. It falls under AR 710-4 (or related guidance in DA PAM 710-2-1 for legacy procedures), with the proponent agency being the Deputy Chief of Staff, G-4 (DCS, G-4).

This form helps units maintain precise records for items with unique identifiers, such as weapons, vehicles, communication equipment, and other sensitive or high-value assets requiring serial number tracking.

Purpose of DA Form 3328-1 in Army Property Accountability

The primary purpose of DA Form 3328-1 is to provide a dedicated serial number page in the property book. It enables:

  • Detailed tracking of individual items by serial/registration number.
  • Location recording for each serialized item.
  • Support for audits, inventories, and transfers of accountable property.
  • Compliance with Army regulations on property accountability at the unit level.

It is essential for sensitive items, small arms, and any equipment where serial number visibility is required for security, maintenance, and accountability. Proper use helps prevent discrepancies during cyclic inventories or change-of-command inspections.

Key Fields on DA Form 3328-1

The form includes structured sections for clear documentation:

  • UIC (Unit Identification Code)
  • Material Number / Stock Number
  • Item Description
  • Multiple columns for Serial/Registration Number and Location

The layout supports multiple entries per page, with continuation on the reverse side. Accurate completion ensures the property book remains current and auditable.

How to Fill Out DA Form 3328-1?

Follow these general steps based on Army supply procedures (consult the latest AR 710-4 or unit SOP for specifics):

  1. Enter the UIC, Material Number, and full Item Description at the top.
  2. For each item, record the unique Serial/Registration Number and its current Location.
  3. Use additional rows or the reverse side as needed for multiple serial numbers under the same stock number.
  4. Post updates for gains, losses, transfers, or location changes.
  5. Ensure all entries are legible, dated if required, and supported by appropriate documentation (e.g., hand receipts, issue/turn-in forms).

Tip: Always cross-reference with the main property record (DA Form 3328) and maintain supporting files for transactions.

Errors in serial numbers can lead to inventory discrepancies, so double-check against physical assets or automated systems where applicable.

Who Uses DA Form 3328-1?

  • Property Book Officers (PBOs)
  • Unit Supply Sergeants (e.g., 92Y MOS)
  • Commanders and designated logistics personnel in Active Army, Army National Guard, and Army Reserve units
  • Anyone responsible for manual or hybrid property accounting

It remains relevant even as many units transition toward automated systems, serving as a backup or for specific manual requirements.

Download Official DA Form 3328-1 (PDF)

Access the latest DEC 2023 version directly from the official source:

Download DA Form 3328-1 PDF

Always use the official Army Publishing Directorate (APD) link for the most current, fillable version.

Best Practices for Serial Number Management

  • Conduct regular physical inventories and reconcile with the form.
  • Update immediately upon issue, turn-in, or transfer.
  • Maintain security for sensitive items (e.g., weapons serial numbers).
  • Train supply personnel on proper posting to avoid common errors like transposed numbers.
  • Consider integration with automated property systems (e.g., GCSS-A) where available.
  • DA Form 3328: Property Record (main page).
  • DA Form 2062: Hand Receipt.
  • AR 710-4: Inventory Management and Property Accountability.
  • DA PAM 710-2-1: Using Unit Supply System (Manual Procedures) – provides detailed guidance and examples.

For full instructions, refer to current Army regulations on armypubs.army.mil.

Conclusion: Mastering DA Form 3328-1 Serial Number Record is fundamental for effective Army unit supply operations. Proper use ensures accountability, supports mission readiness, and simplifies compliance during inspections. Download the official form today and consult your unit’s supply guidance or PBO for implementation details.

This article is for informational purposes and references publicly available U.S. Army resources. Always verify with official directives for your specific situation.