DA Form 3440 PDF: NAF Transportation Agreement – DA Form 3440, officially titled Department of the Army Transportation Agreement Nonappropriated Fund Employee, is a standard U.S. Army form used for Nonappropriated Fund (NAF) employees. It establishes a transportation agreement when the Army covers relocation or travel expenses for the employee and their dependents.
NAF employees work in Morale, Welfare, and Recreation (MWR) programs, Army lodging, child and youth services, and other activities funded by generated revenue rather than congressional appropriations. This form ensures accountability for government-funded transportation costs.
Download the official DA Form 3440 here: https://armypubs.army.mil/pub/eforms/DR_a/pdf/A3440.pdf
Purpose of DA Form 3440
The primary purpose of DA Form 3440 is to document the employee’s agreement to serve a minimum period at the assigned duty station in exchange for transportation benefits paid by the Nonappropriated Fund Instrumentality (NAFI).
Key elements include:
- Commitment to remain employed for a specified number of months.
- Repayment obligation if the employee leaves early (resigns, vacates without authority, or is removed for cause).
- Authorization for the employer to withhold final pay to recover costs.
- For overseas assignments: Conditions for return transportation upon separation.
It protects Army NAF funds by linking relocation entitlements to a service commitment, similar to agreements in other federal or military contexts.
Who Needs to Complete DA Form 3440?
This form is required for NAF employees recruited within the United States for overseas assignments or positions where the NAFI pays for transportation of the employee, dependents, household goods, and related allowances.
It typically applies during initial hire or certain reassignments involving PCS (Permanent Change of Station) entitlements. Supervisors and NAF Human Resources personnel coordinate its completion as part of onboarding or transfer processes under AR 215-3.
Key Provisions in the Transportation Agreement
According to the form:
- Employees agree to serve a minimum period (specified in months) starting from arrival at the permanent duty station.
- If terms are not fulfilled, they must repay costs for transportation, subsistence, household goods shipment, and other allowances.
- The residence address provided is fixed for determining transportation entitlements and cannot be changed later for personal reasons.
- Separate provisions apply for overseas employees regarding return travel eligibility.
The form includes sections for initial or renewal agreements, employee signature, and reporting date at the duty station.
How to Fill Out DA Form 3440?
- Employee Information — Provide full name (Last, First, Middle Initial) and appointment details.
- Residence Address — Enter the complete address of actual residence at the time of the agreement.
- Service Commitment — Specify the minimum months of employment.
- Agreement Type — Indicate Initial or Renewal.
- Signatures and Dates — Employee signs and dates; record the date reported at the permanent duty station.
The form is straightforward and often completed with HR assistance. Consult your servicing Civilian Personnel Advisory Center (CPAC) NAF HRD for guidance specific to your situation.
Related Regulations and Policies
DA Form 3440 is prescribed by Army Regulation (AR) 215-3, Nonappropriated Funds Instrumentalities Personnel Policy. This regulation governs all aspects of NAF personnel management, including recruitment, travel, and entitlements.
Current as of the latest revisions (2019 and updates), it aligns with Department of Defense policies and the Joint Travel Regulations (JTR) for allowable expenses.
Importance for NAF Employees and Employers
For employees, understanding this form clarifies expectations around relocation benefits and service obligations, helping avoid unexpected repayment demands. For NAF activities, it ensures fiscal responsibility and compliance with Army policies.
Proper completion supports smooth onboarding, especially for positions in Europe, Asia, or other overseas locations common for Army NAF roles.
Tips for NAF Job Applicants and Employees
- Review the full terms before signing, particularly the repayment clause and service period.
- Keep copies of the completed form and related travel orders.
- Contact your local NAF HR specialist with questions about entitlements or exceptions.
- Stay informed via official Army MWR or DCPAS resources for updates to NAF policies.
Official Download Link: DA Form 3440 PDF
For the most current guidance, refer to AR 215-3 on armypubs.army.mil or consult your installation’s NAF HR office. This article is for informational purposes and does not replace official Army instructions or legal advice.