DA Form 3644: Download Monthly Ledger PDF (2025) – U.S. Army personnel responsible for fuel accountability need accurate, compliant tools to manage bulk petroleum products. DA Form 3644 serves as the official monthly ledger for tracking bulk petroleum inventories, receipts, issues, and gains/losses.
What Is DA Form 3644?
DA Form 3644, titled Monthly Ledger of Bulk Petroleum, is a Department of the Army form used to maintain detailed daily and monthly records of bulk petroleum products at a unit, post, camp, or station. One product (e.g., JP-8, diesel, or MOGAS) is tracked per form.
The current version is DA FORM 3644, DEC 2024. It replaced earlier versions focused on abstracts of issues and supports stricter accountability under AR 703-2.
This form helps:
- Track beginning/closing inventories and daily transactions.
- Calculate gains/losses against authorized tolerance factors.
- Ensure compliance with Army petroleum accountability regulations.
- Support audits, causative research, and monthly reporting (often linked with DA Form 4702-R).
Purpose and Regulatory Background
The form ensures precise accountability for bulk petroleum under AR 703-2 (Petroleum Management). The proponent agency is DCS, G-4. It documents inflows, outflows, physical inventories, and variances to prevent loss, support readiness, and maintain fiscal responsibility.
Key related forms include:
- DA Form 3643 — Daily Issue of Petroleum Products.
- DA Form 4702-R — Monthly Bulk Petroleum Accounting Summary.
- Supporting documents like DD Form 1898 or DD Form 250.
Accurate use of DA Form 3644 is critical for units operating fuel points, depots, or bulk storage in garrison or field environments.
How to Fill Out DA Form 3644 (Step-by-Step Instructions)?
Follow these official completion instructions from the form:
Header Information
- Block 1: Unit, Post, Camp, or Station.
- Block 2: Specific product (one per form).
- Block 3: Tolerance factor per AR 703-2.
- Block 4: Month/Year.
- Block 5: Document number from the unit document register.
Section I – Unit Activity (Daily Entries)
For each day of the month:
- Column 1: Day of the month.
- Column 2: Beginning inventory (previous day’s closing or start of month).
- Column 3: Receipts (positive; e.g., from DA Form 3643, DD 1898).
- Column 4: Issues (negative if leaving account).
- Column 5: Defuels.
- Column 6: Shipments (for capitalized product between DFSPs).
- Column 7: Adjustments (e.g., documented spills).
- Column 8: Daily book balance (calculated: prior + receipts + issues + defuels + shipments + adjustments).
- Column 9: Physical inventory (end-of-day).
- Column 10: Daily gain/loss (physical minus book).
- Column 11: Allowable daily gain/loss ((opening + receipts) × tolerance factor).
- Column 12: Running gain/loss (cumulative).
Note: Any fuel leaving the account is entered as a negative number.
At month-end:
- Total columns 3–7.
- Calculate closing book balance, monthly gain/loss, allowable gain/loss, and determine if “IN” or “OUT” of tolerance.
Section II – Responsible Officer
- Printed name, rank/grade, signature, and date (form locks after signing).
Pro Tip: Many units use Excel tools that auto-populate from DA 3643 data into DA 3644 summaries.
Download Official DA Form 3644 PDF
Official Fillable PDF (Current Version):
Download DA Form 3644 – Monthly Ledger of Bulk Petroleum
Always use the latest version from Army Publishing Directorate (armypubs.army.mil) for compliance.
Best Practices for Bulk Petroleum Accountability
- Prepare the form at the start of each month.
- Post daily totals from DA Form 3643.
- Conduct and record physical inventories accurately.
- Investigate any variances outside tolerance promptly (causative research).
- Retain supporting documents in the unit’s files (e.g., 710-2 series).
- Train accountable officers and petroleum specialists (e.g., MOS 92F) on proper procedures.
Maintaining precise records helps avoid discrepancies, supports mission readiness, and ensures regulatory compliance across U.S. Army operations.
Common Questions About DA Form 3644
Who uses it?
Accountable officers, petroleum management teams, and units with bulk fuel storage or issue points.
Is it required?
Yes, for proper accountability of bulk petroleum products per Army regulations.
Can it be filled electronically?
Yes, the current PDF is fillable and includes a signature lock feature.
For the most current guidance, consult AR 703-2, DA PAM 710-2-1, and your local supply or quartermaster office. Proper use of DA Form 3644 strengthens overall fuel management and operational effectiveness for U.S. Army units.