DA Form 3903: M/VI Work Order Guide & PDF Download

DA Form 3903: M/VI Work Order Guide & PDF Download – U.S. Army personnel use DA Form 3903 to request multimedia and visual information services. This official form, prescribed by AR 25-1 (Army Information Technology), ensures standardized requests for photography, video, graphics, audio, presentation support, and related services from Visual Information (VI) activities.

Download the latest DA Form 3903 here: https://armypubs.army.mil/pub/eforms/DR_a/ARN37551-DA_FORM_3903-000-EFILE-1.pdf

What Is DA Form 3903?

DA Form 3903, titled Multi-Media/Visual Information (M/VI) Work Order, serves as the primary document for initiating requests for visual information products and services. The Chief Information Officer/G-6 (CIO/G-6) is the proponent agency.

Army units and personnel rely on it for support in areas such as:

  • Training and education materials
  • Combat readiness documentation
  • Public affairs and recruiting visuals
  • Garrison and theater support
  • Intelligence, medical, RDT&E, and internal information needs

The form creates an audit trail, captures justification, tracks costs (including reimbursable work), and records manhours and completion details.

Purpose and Importance of the M/VI Work Order

Visual Information activities provide professional imaging, multimedia production, and presentation services that enhance training, operations, and public communication. Using DA Form 3903 ensures:

  • Proper authorization and justification for official use
  • Accurate resource allocation and costing (baseline vs. above-baseline services)
  • Compliance with Army regulations on visual information management
  • Efficient tracking from request to delivery

This form supports both simple requests (e.g., event photography or graphic design) and complex productions (e.g., video documentation or non-local video).

Who Should Use DA Form 3903?

  • Active-duty Soldiers, Army civilians, and authorized contractors
  • Units requesting support from Training Support Centers (TSC), Visual Information Offices, or equivalent M/VI facilities
  • Personnel needing photography, videography, graphics, audio production, presentation support, or consultation services

Requests typically route through local VI activities or systems like the Visual Information Ordering System (VIOS) where available.

How to Fill Out DA Form 3903 Step-by-Step?

Section I – Requirement (Completed by Requester):

  1. Work Order Number — Left blank or assigned by the VI facility.
  2. Security Classification — Indicate if the project is classified.
  3. To (M/VI Activity Name) — Enter the receiving Visual Information office.
  4. From (Customer Address) — Requester’s unit/address.
  5. Customer Account Number — As applicable.
  6. Requester Information — Name, grade, organization, email, phone.
  7. Date Requested — YYYYMMDD format.
  8. Alternate POC — Optional but recommended.
  9. Date Required — Target completion date.
  10. Functional Area of Support — Check one (e.g., Education & Training, Public Information, Combat Readiness).

Type of Work (11a): Check applicable boxes under Imaging, Multimedia, Services, Audio, Video, or Other.

Description of Work Requested (11b): Provide detailed description. Attach diagrams, scripts, or enclosures as needed.

Justification (12): Explain why the service is required for official purposes and the impact of missing the deadline.

Validation Signature (13) and M/VI Approval (14) complete the request section.

Subsequent sections (II–V) are for M/VI activity use: receipt, manhours, contract data, and bill of materials.

Tips for Success:

  • Be specific in the description and justification.
  • Submit as far in advance as possible.
  • Include supporting documents.
  • Use electronic systems like VIOS when available for faster processing.

Common Uses of DA Form 3903

  • Event and official photography (group photos, ceremonies)
  • Training aids and graphic design
  • Video documentation of exercises or procedures
  • Presentation support for briefings
  • Audio/visual equipment and production services
  • Recruitment and public information materials
  • DA Form 4103: Visual Information (VI) Product Loan Order
  • AR 25-1: Army Information Technology (primary reference)
  • DD Form 1995: Sometimes used for broader VI production requests

Always verify the latest versions on official Army Publishing Directorate (APD) sites.

Download and Access DA Form 3903

Official Download: DA Form 3903 PDF

Fillable versions are available through Army publishing channels and authorized form fillers. Contact your local Training Support Center or Visual Information Office for assistance or submission guidance.

Best Practices for U.S. Army Personnel

  • Submit requests early to meet deadlines.
  • Coordinate with your unit’s VI point of contact.
  • Maintain records of approvals and completed work.
  • Ensure all work supports official missions and complies with security and privacy rules.

Proper use of DA Form 3903 streamlines access to high-quality multimedia support, enhancing mission effectiveness across the Army. For installation-specific procedures, reach out to your local TSC or VI facility.