DA Form 4140-R: Loan Contract Civilian Welfare Fund PDF

DA Form 4140-R: Loan Contract Civilian Welfare Fund PDF – DA Form 4140-R, titled Loan Contract (Civilian Welfare Fund) (LRA), is an official U.S. Army form used to document a formal loan agreement between a borrower (typically a Federal civilian employee) and the Civilian Welfare Fund.

This form establishes the terms for repaying an emergency or authorized loan from installation-level or Army Civilian Welfare Funds (CWF). It pairs with DA Form 4139-R (Application for Loan). The form dates back to January 1974 and remains in use for nonappropriated fund (NAF) transactions supporting civilian morale and welfare.

Download DA Form 4140-R PDF
You can download the official DA Form 4140-R directly from the U.S. Army Publishing Directorate:
https://armypubs.army.mil/pub/eforms/DR_a/pdf/A4140_R.pdf

Purpose of the Loan Contract (Civilian Welfare Fund)

The primary purpose of DA Form 4140-R is to create a binding, enforceable agreement for loans provided through the Civilian Welfare Fund. These funds support Federal civilian employees, often for emergency financial assistance.

Key objectives include:

  • Documenting the loan amount, repayment schedule, and terms.
  • Protecting the integrity of NAF resources managed under Army regulations like AR 215-7 (Civilian Nonappropriated Funds and Morale, Welfare, and Recreation).
  • Ensuring accountability and proper tracking of loans receivable.

Loans help civilian employees address short-term financial needs while promoting morale and welfare programs.

Who Uses DA Form 4140-R?

  • Federal civilian employees at U.S. Army installations seeking emergency loans.
  • Civilian Welfare Fund administrators and NAF instrumentality (NAFI) personnel who issue and manage these loans.
  • Installation commanders and MWR/Civilian Personnel officials overseeing welfare programs.

Eligibility generally ties to emergency loan programs for Federal civilian employees, as outlined in relevant Army regulations. Approval depends on local policies and fund availability.

How to Fill Out DA Form 4140-R?

The form is straightforward and includes these main sections:

  • Contract Number and Location
  • Amount (in figures) and Date of Contract
  • Repayment Terms: “For value received, I promise to pay to the Civilian Welfare Fund, the sum of [amount] dollars, payable in [number] installments of [amount] dollars, the first payment to be made on [date] and a like amount every [period] thereafter…”
  • Default Clause: The entire balance becomes due immediately upon default, at the option of the fund holder.
  • Signatures: Borrower’s signature and the signature/title of the person representing the Civilian Welfare Fund.
  • Loans Receivable Record: A table to track payment dates, amounts paid, and remaining balance.

Tips: Use clear, legible handwriting or fillable PDF tools. Ensure all amounts are written in both figures and words. Counseling on terms is recommended before signing.

Always refer to the latest guidance in AR 215 series regulations for procedural details.

Key Terms and Conditions

  • Promissory Note Style: It functions as a legal promise to repay with specific installment details.
  • Acceleration on Default: Missing payments can make the full balance immediately due.
  • Record-Keeping: The bottom section tracks repayments for both parties.
  • NAF Context: Governed by nonappropriated fund rules, separate from appropriated federal funds.

Loans are typically interest-free or low-interest as welfare assistance, though specific rates depend on local policy.

  • DA Form 4139-R: Application for Loan (Civilian Welfare Fund).
  • AR 215-7: Provides overarching policy on Civilian Nonappropriated Funds, loans, and grants.
  • Broader MWR guidance in AR 215-1.

For current policy, consult official Army publications or your installation’s Civilian Personnel or MWR office.

Where to Get Help and Additional Resources?

Contact your local U.S. Army garrison Civilian Welfare Fund administrator, MWR directorate, or Human Resources office for assistance with applications, approvals, or questions. Official forms and publications are available at armypubs.army.mil.

Note: This article provides general information based on publicly available sources. Policies can change, so verify with official Army channels for the most current requirements. Always use the official PDF for compliance.

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