DA Form 4508: Ammunition Transfer Record PDF & Guide

DA Form 4508: Ammunition Transfer Record PDF & Guide – U.S. Army form used to document the transfer of ammunition between units, storage facilities, or activities. It ensures strict accountability, traceability, and compliance with military supply and safety regulations.

What Is DA Form 4508?

DA Form 4508, officially titled Ammunition Transfer Record, is a standardized Department of the Army form released on March 1, 2017 (with the latest version available from the Army Publishing Directorate). It is prescribed by DA PAM 700-16 and falls under the proponent of G-4.

This one-page form provides a formal record of ammunition movements. It is distinct from related forms like DA Form 581 (Request for Issue or Turn-In of Ammunition) or DA Form 3151-R (Ammunition Stores Slip). It is commonly used in ammunition supply points (ASPs), unit supply operations, and during training or operational movements.

Purpose of DA Form 4508

The primary purpose of DA Form 4508 is to maintain precise, auditable records of ammunition transfers. Key objectives include:

  • Accountability: Tracking the exact movement of ammunition to prevent loss, theft, or discrepancies.
  • Safety and Compliance: Supporting adherence to ammunition handling, storage, and transportation regulations (e.g., DA PAM 385-64).
  • Audit Trail: Providing documentation for inspections, investigations, or reporting.
  • Inventory Management: Updating records in systems for stock control and readiness.

Proper use helps units maintain operational readiness while meeting strict Department of Defense and Army standards for Class V (ammunition) items.

Who Uses DA Form 4508?

  • U.S. Army units and organizations handling ammunition.
  • Ammunition Supply Points (ASPs) and storage facilities.
  • Supply personnel, ammunition handlers, and Quality Assurance Specialist of Ammunition Surveillance (QASAS).
  • Commanders and logisticians overseeing transfers during garrison, field training, or deployments.

It is required for transfers to ensure chain-of-custody and regulatory compliance.

Key Fields and Sections on DA Form 4508

The form typically includes sections for:

  • Header Information: Date prepared, control number.
  • Transfer Details: Transferring unit/activity and receiving unit/activity.
  • Ammunition Details: Nomenclature (description), stock number (NSN), lot/serial numbers, quantity transferred (e.g., rounds, each), condition code.
  • Signatures: Authorized personnel from the transferring side and confirmation/receipt by the receiving side, with dates and times.

Accurate completion of these fields is essential for traceability, especially with lot numbers for quality control and recalls.

How to Fill Out DA Form 4508 (Step-by-Step Guide)?

  1. Enter Date Prepared — Record the current date.
  2. Control Number — Use any internal tracking or document control number.
  3. Identify Units — Fill in transferring and receiving unit names, locations, and identifiers.
  4. Ammunition Information — Enter nomenclature, stock number, lot number, quantity issued/received, and any remarks (e.g., condition).
  5. Authorization and Receipt — Obtain signatures, printed names, ranks, and dates from authorized individuals on both sides.
  6. Review and Distribute — Verify all entries, make copies as required, and file per unit or regulation policies.

Tip: Use the official fillable PDF for digital completion where possible. Always cross-reference with supporting documents like DA Form 581 or inventory records.

Download Official DA Form 4508

Download the latest fillable DA Form 4508 here:
https://armypubs.army.mil/pub/eforms/DR_a/pdf/ARN4017_A4508_FINAL_re.pdf

Always obtain forms from official Army Publishing Directorate (armypubs.army.mil) sources for the most current version.

Best Practices and Common Mistakes

  • Double-check lot numbers and quantities to avoid inventory discrepancies.
  • Ensure all signatures are from properly authorized personnel (use DA Form 1687 for delegation where applicable).
  • Retain records according to Army retention policies.
  • Integrate with automated systems like GCSS-A or other logistics platforms when required.
  • Never use the form for unauthorized or undocumented transfers.
  • DA PAM 700-16 — Prescribes procedures for this form.
  • DA Form 581 — For requesting/turning in ammunition.
  • DA Form 2415 — Ammunition Condition Report.
  • AR 710-2 / DA PAM 710-2 — Supply management procedures.
  • DA PAM 385-64 — Ammunition and Explosives Safety Standards.

For full guidance, consult your unit supply officer or the latest Army regulations.

Conclusion: DA Form 4508 plays a vital role in responsible ammunition management for U.S. Army personnel. Accurate and timely use supports mission readiness, safety, and regulatory compliance. For official instructions, always refer to Army Publishing Directorate resources and current field manuals.