DA Form 4630-R-E: Guest Housing Occupancy Report Guide

DA Form 4630-R-E: Guest Housing Occupancy Report Guide – This article explains its purpose, usage, completion process, and importance for Army housing management, serving as a resource for service members, housing personnel, and administrators across the United States.

What Is DA Form 4630-R-E?

DA Form 4630-R-E, titled Guest Housing Occupancy Report (EGA), is an electronically generated Army (EGA) form designed to collect and report detailed occupancy statistics for transient or guest housing facilities.

It falls under Army housing management regulations, specifically referenced in AR 210-50 (Housing Management). The “R-E” designation indicates a reproducible electronic version, allowing digital generation, submission, and record-keeping for improved efficiency and accuracy.

Guest housing includes temporary lodging options like guest houses, visitor quarters, or transient facilities for service members, families, official visitors, and authorized personnel on Temporary Duty (TDY), Permanent Change of Station (PCS), or other travel.

Purpose of the Guest Housing Occupancy Report

The primary purpose of DA Form 4630-R-E is to provide Army leadership and installation housing offices with accurate, timely data on:

  • Occupancy rates and utilization of guest housing assets.
  • Revenue generation (if applicable) and operational costs.
  • Demand trends for transient lodging.
  • Compliance with Army housing policies and resource management requirements.

This data supports budgeting, facility maintenance decisions, policy development, and reporting to higher headquarters. It helps ensure efficient use of limited guest housing resources while maximizing support for military personnel and their families.

Accurate reporting contributes to broader Army housing programs, including family housing, unaccompanied personnel housing, and non-appropriated fund (NAF) lodging operations.

Who Needs to Use DA Form 4630-R-E?

  • Installation Housing Offices — Primary users responsible for managing and reporting guest housing data.
  • Lodging Managers and Staff — Personnel operating Army guest houses or transient facilities.
  • Commanders and Public Works/Garrison Staff — Overseeing housing operations and resource allocation.
  • Army Housing Personnel — Involved in Army Housing Requirements Program or related management functions.

The form is typically submitted on a regular schedule (e.g., monthly or as prescribed by local policy or AR 210-50) to compile installation-level statistics.

How to Complete and Submit DA Form 4630-R-E?

While specific block-by-block instructions are detailed in AR 210-50 or associated pamphlets, general steps include:

  1. Identify the Reporting Period — Usually monthly or quarterly, per local or command guidance.
  2. Gather Occupancy Data — Include number of rooms/units available, occupied nights, guest categories (e.g., TDY, PCS, leave, official visitors), and any revenue or utilization metrics.
  3. Enter Required Information — Facility details, dates, occupancy statistics, and remarks. The electronic format (EGA) streamlines this via Army systems.
  4. Review for Accuracy — Ensure data aligns with daily logs or reservation systems.
  5. Submit Through Proper Channels — Typically via housing management software, email, or Army electronic forms systems to the appropriate office.

Note: Always consult the latest version of AR 210-50 or your installation housing office for current instructions, as forms and procedures can be updated. DA forms are generally accessible through official Army publications sites like armypubs.army.mil.

Importance in Army Housing Management

Effective use of DA Form 4630-R-E supports data-driven decisions in:

  • Optimizing guest housing inventory and preventing under- or over-utilization.
  • Justifying funding for maintenance, upgrades, or new construction.
  • Meeting Department of Defense lodging policy requirements for occupancy and fiscal reporting.
  • Enhancing support for service members during transitions, training, or deployments.

In an era of constrained budgets and increasing operational tempo, precise occupancy reporting ensures taxpayer resources are used efficiently while maintaining quality lodging for the Army community.

Where to Find the Form and Resources?

  • Official Army Publishing Directorate (armypubs.army.mil) for regulations and forms.
  • Installation Housing Offices or Garrison Public Works for local guidance and training.
  • Related references: AR 210-50 Housing Management and DoD lodging policies.

For the most current information, contact your local Army housing office or visit official military housing websites.

Conclusion: DA Form 4630-R-E plays a vital behind-the-scenes role in sustaining quality guest housing for America’s service members. Proper completion and timely submission help ensure these facilities remain available, well-maintained, and responsive to the needs of the U.S. Army.

This article is for informational purposes only and does not replace official Army guidance. Always refer to current regulations and consult authorized personnel for form-specific requirements.