DA Form 4702-R-E Guide: Monthly Bulk Petroleum Summary

DA Form 4702-R-E Guide: Monthly Bulk Petroleum Summary – This electronic (EGA) version of DA Form 4702-R supports accurate inventory management, compliance, and accountability for petroleum operations across Army posts, camps, and stations.

What Is DA Form 4702-R-E?

DA Form 4702-R-E, titled Monthly Bulk Petroleum Accounting Summary (EGA), is the electronic or automated version of the standard DA Form 4702-R (LRA). It summarizes monthly petroleum inventory transactions, including opening balances, receipts, issues, closing book balances, physical inventories, and gains or losses.

The form is prepared at the end of each month (or the last duty day) and supports oversight by accountable and approving officers. It follows procedures in DA PAM 710-2-1 (Using Unit Supply System – Manual Procedures), with the proponent being DCS, G-4.

Purpose of the Monthly Bulk Petroleum Accounting Summary

The primary purpose is to maintain precise accountability for Army-owned bulk petroleum products. It consolidates data from daily records (such as DA Form 3643 or 3853-1) to calculate variances between book and physical inventories.

Key benefits include:

  • Detecting and documenting gains or losses against authorized allowances.
  • Supporting financial and logistical reporting.
  • Ensuring regulatory compliance and readiness for audits or investigations.
  • Facilitating causative research for significant discrepancies.

Accurate use helps minimize waste, support operational efficiency, and uphold stewardship of valuable resources in U.S. military fuel management.

Key Sections of DA Form 4702-R-E

The form typically includes these elements:

  • Header Information: Post, camp, or station; property account number; period of report.
  • Product Details: Stock number (NSN) and nomenclature for each petroleum product (e.g., JP-8, DF-2, MOGAS).
  • Inventory and Transaction Columns: Opening inventory, receipts, issues, closing book balance (opening + receipts – issues), physical closing inventory.
  • Gain/Loss Calculations: Monthly gain/loss and maximum allowable gain/loss percentages.
  • Signatures: Name, grade, signature, and date for the accountable officer and approving officer.

The EGA version integrates with automated systems for easier data entry and calculations compared to the manual LRA format.

How to Complete DA Form 4702-R-E Step by Step?

  1. Gather data from daily records (e.g., DA Form 3643 for issues, gage sheets for inventories).
  2. Enter location, account number, and reporting period.
  3. List each product with its stock number and nomenclature.
  4. Input opening inventory (previous month’s closing physical), total receipts, and total issues.
  5. Calculate closing book balance automatically or manually.
  6. Record the physical closing inventory from measurements.
  7. Compute gain or loss and compare to authorized allowances (e.g., per DA PAM 710-2-1 guidelines for different fuel types).
  8. Add remarks if needed for discrepancies.
  9. Obtain signatures from the accountable officer and approving authority.

Note: Losses or gains beyond allowances may require further documentation, such as on DD Form 1348-8 or initiation of a FLIPL (Financial Liability Investigation of Property Loss).

  • DA Form 3643: Daily Issues of Petroleum Products.
  • DA Form 3644: Monthly Abstract of Issues.
  • DA Form 3853-1: Innage Gage Sheet for tank measurements.
  • DD Form 2921: Physical Inventory of Petroleum Products.
  • DA Form 2064: Document Register for Supply Actions.

These forms feed into the monthly summary for comprehensive tracking.

Importance of Petroleum Accountability in the U.S. Army

Bulk petroleum is a critical Class III supply. Proper accounting ensures mission readiness, cost control, and environmental compliance. DA Form 4702-R-E helps units identify trends in losses (e.g., due to evaporation, leakage, or handling) and maintain authorized loss/gain tolerances outlined in regulations.

For U.S.-based units and installations, consistent use supports broader Army logistics goals under AR 710-2 and DA PAM 710-2-1.

Where to Find and Download DA Form 4702-R-E?

The official source is the Army Publishing Directorate (APD) website. Fillable versions are also available through authorized military portals or tools like GCSS-A (Global Combat Support System-Army) for electronic processing. Always use the current edition (APR 1985 for the base form, with EGA adaptations).

Tip for Users: Consult your local supply or quartermaster personnel for training on the electronic system specific to your installation.

Best Practices for Bulk Fuel Accounting

  • Perform physical inventories accurately using approved gauging methods.
  • Reconcile daily records promptly to avoid month-end discrepancies.
  • Document any variances exceeding allowances and conduct causative research.
  • Train accountable officers thoroughly on DA PAM 710-2-1 procedures.
  • Leverage automated systems where available to reduce errors in the EGA format.

Effective use of DA Form 4702-R-E strengthens supply chain integrity and operational effectiveness for U.S. Army petroleum management. For the latest guidance, refer directly to DA PAM 710-2-1 and your command’s supply SOPs.