DA Form 4708: Quantity Change PDF Download & Guide

DA Form 4708: Quantity Change PDF Download & Guide – DA Form 4708 is a U.S. Army form used to document quantity adjustments for substitute items in property books. It supports accurate accountability in unit supply operations under manual procedures.

Download DA Form 4708 PDF
You can download the official fillable version here: https://armypubs.army.mil/pub/eforms/DR_a/pdf/A4708.pdf.

What Is DA Form 4708?

DA Form 4708, titled “Quantity Change for Substitute in Property Book (EGA),” is an official Department of the Army form released on September 1, 1978. It records changes in quantities when a substitute item replaces an authorized item in Army property records.

Property book officers (PBOs), supply personnel, and unit commanders use this form to maintain accurate hand receipts and property accountability, especially when substitutions occur due to availability, upgrades, or mission requirements.

Purpose of DA Form 4708 in Army Supply Operations

The primary purpose of DA Form 4708 is to authorize and document quantity adjustments for substitute National Stock Numbers (NSNs) in the property book. This ensures the property book reflects actual on-hand items while maintaining authorization alignment.

It supports compliance with Army supply regulations by providing a formal record for:

  • Substituting items when the authorized Line Item Number (LIN) is unavailable.
  • Adjusting quantities in the property book.
  • Supporting audits, inventories, and financial accountability.

This form is prescribed in DA PAM 710-2-1, Using Unit Supply System (Manual Procedures).

When to Use DA Form 4708?

Use DA Form 4708 when:

  • A substitute item (different NSN) is issued or on hand instead of the authorized item.
  • Quantity adjustments are needed due to substitutions in the property book.
  • Documenting changes for supply system updates, especially in manual or semi-automated environments.

It is particularly relevant for units operating under manual supply procedures or when automated systems require supporting documentation for substitutions. Always consult your local Property Book Officer or supply sergeant for unit-specific policies.

How to Fill Out DA Form 4708: Step-by-Step Guide?

While the form itself is straightforward, accurate completion is critical for accountability. Key fields typically include:

  • Organization and UIC — Enter the full unit name and Unit Identification Code.
  • Date — Use the date the form is prepared.
  • Authorized LIN and Substitute LIN — Provide the Line Item Numbers.
  • NSN of Substitute — Enter the National Stock Number of the substitute item.
  • Description of Substitute — Provide a clear item description.
  • New Quantity — Indicate the adjusted quantity.
  • Name and Grade of Person Completing Form — Signature block for accountability.

The form is designed for keypunch processing in older systems. In modern contexts, it may support transitions or records in systems like GCSS-Army. Retain copies as required by DA PAM 710-2-1 for audits.

Tip: Use black ink, ensure all entries are legible, and attach supporting documentation (e.g., issue documents or memorandums) when necessary.

  • DA PAM 710-2-1: Primary guidance for using the form in unit supply operations.
  • AR 710-2: Supply Policy Below the Wholesale Level (overarching regulation).
  • Army Publishing Directorate (APD) for the latest form versions and updates.

Supply personnel should reference the most current editions of these publications, available on armypubs.army.mil.

Best Practices for Property Book Management with DA Form 4708

  1. Timely Submission — Process substitutions promptly to keep records current.
  2. Supporting Documentation — Attach relevant DA Forms (e.g., 3161 for issue/turn-in) or memos.
  3. Reconciliation — Use during cyclic inventories or when validating property books.
  4. Training — Ensure supply clerks and PBOs are trained on proper use to avoid discrepancies during inspections.
  5. Digital Transition — While the form remains relevant, integrate it with automated systems like GCSS-A for efficiency.

Proper use reduces audit findings, improves readiness reporting, and ensures compliance with Army property accountability standards.

Common Questions About DA Form 4708

Is DA Form 4708 still active?
Yes, it remains listed in official Army resources for manual supply procedures.

Who is responsible for completing it?
Typically the Property Book Officer or designated supply personnel.

Can it be filled online?
The PDF is fillable; complete it digitally or by hand as per unit policy.

For the most current guidance, consult your chain of command, unit supply SOPs, or DA PAM 710-2-1. Accurate property accountability supports mission success and regulatory compliance in the U.S. Army.