DA Form 4713: Volunteer Daily Time Record – Download PDF

DA Form 4713: Volunteer Daily Time Record – Download PDF – DA Form 4713, officially titled Volunteer Daily Time Record, is a U.S. Army form used to document the daily hours contributed by volunteers in Army Community Service (ACS) programs and related activities. Published in March 2013 by the Department of the Army, it remains the current version and supersedes earlier editions (including DA Form 7493).

This form supports accurate tracking of volunteer service for recognition, awards, service records, and compliance with Army regulations. It pairs with DA Form 4162 (Volunteer Service Record), which summarizes annual totals.

Download the official DA Form 4713 here: https://armypubs.army.mil/pub/eforms/DR_a/pdf/A4713.pdf

Purpose of DA Form 4713 in Army Volunteer Programs

The primary purpose of DA Form 4713 is to provide a standardized daily log for volunteers to record their time and activities. According to AR 608-1 (Army Community Service Center), it ensures transparency, accountability, and proper recognition of volunteer contributions.

Key uses include:

  • Tracking hours for individual volunteer service records.
  • Supporting eligibility for volunteer awards and recognitions.
  • Maintaining organizational records (a duplicate is kept for at least three years).
  • Transferring records when volunteers move to new assignments.
  • Summarizing annual hours on DA Form 4162.

Many installations integrate it with the Volunteer Management Information System (VMIS), where hours entered online can generate a printable DA Form 4713.

Who Should Use DA Form 4713?

This form is intended for:

  • Army Family Readiness Group (FRG) volunteers.
  • Army Community Service (ACS) and Morale, Welfare, and Recreation (MWR) volunteers.
  • Chapel, youth, and other installation volunteer programs.
  • Retirees, spouses, and civilians supporting Army programs.

Both manual paper use and VMIS-generated versions are common. Volunteers should check with their local ACS or volunteer coordinator for specific requirements.

How to Fill Out DA Form 4713 Step by Step

The form is a calendar-style time sheet with space for daily entries.

Basic Steps:

  1. Enter the volunteer’s full name and year at the top.
  2. For each month (JAN through DEC), record the date and hours volunteered in the appropriate grid.
  3. Add brief notes on activities if required by your program.
  4. Calculate monthly totals and a yearly grand total.
  5. Sign or have the supervisor/coordinator verify as needed.

Instructions from the form (printed on it):

  • Upon resignation, retirement, or transfer, the original goes to the volunteer’s personal file; a duplicate stays with the organization for at least three years.
  • Provide a copy to the gaining organization upon transfer if requested.
  • Transfer the annual total to DA Form 4162 at year-end.

Many programs recommend entering hours directly in VMIS for automatic generation of the form.

Benefits of Accurate Volunteer Time Tracking

Proper use of DA Form 4713 offers several advantages:

  • Recognition and Awards — Documented hours support certificates, service pins, and other honors.
  • Service History — Builds a verifiable record for resumes, federal service credit (in some cases), or personal achievement.
  • Program Compliance — Helps installations meet AR 608-1 requirements for volunteer management.
  • Tax and Personal Records — Volunteers may use the record for personal tax deductions or mileage logs (consult a tax professional).
  • Continuity — Ensures seamless record transfer during PCS moves.

DA Form 4713 vs. DA Form 4162: Understanding the Difference

  • DA Form 4713 — Daily/ monthly time log (the “time sheet”).
  • DA Form 4162 — Summary Volunteer Service Record that includes positions held, training, awards, and annual hour totals from the 4713.

Both are typically available through VMIS for easy download and management.

Tips for Army Volunteers Using DA Form 4713

  • Log hours promptly (daily or weekly) to avoid errors.
  • Use VMIS where available for digital tracking and automatic form generation.
  • Keep a personal copy of completed forms.
  • Coordinate with your local ACS center or volunteer coordinator for training on VMIS or manual processes.
  • Include sufficient detail on activities for verification.
  • Update records before transfers or separations.

For the most current guidance, contact your installation Army Community Service Center or visit official Army resources like myarmyonesource.com.

Official Download: DA Form 4713 PDF

This article is for informational purposes and is based on publicly available U.S. Army publications and resources as of 2026. Always verify with your local command or ACS for installation-specific procedures.