DA Form 4790: Download PDF & Fill Guide

DA Form 4790: Download PDF & Fill Guide – DA Form 4790 is an official U.S. Army form used by contractors to request and certify the distribution of Army publications needed to fulfill obligations under a government contract. It ensures proper authorization, security handling (especially for classified materials), and accountability in the Army Publishing Program.

Download the Latest DA Form 4790
Download DA Form 4790 (June 2021) PDF from the official Army Publishing Directorate (APD) website. Previous editions are obsolete.

What Is DA Form 4790?

DA Form 4790, titled Certification for Distribution of Publication(s) in Support of Government Contract, is prescribed for use under DA Pam 25-40 (Army Publishing Program Procedures) and related guidance in AR 25-30. The proponent agency is the Office of the Chief Information Officer (CIO).

Contractors supporting U.S. Army contracts use this form to request specific publications (technical manuals, regulations, pamphlets, forms, etc.) required for contract performance. It certifies that the contractor has a valid need, proper facilities/personnel for safeguarding materials (particularly classified ones), and provides shipping and contract details.

Purpose of DA Form 4790

The primary purpose is to establish or support a publications account for Department of the Army (DA) contractors. It allows authorized distribution of publications that contractors need to perform work under their contract with the U.S. Army.

Key objectives include:

  • Verifying the contractor’s legitimate requirement tied to a specific contract.
  • Ensuring compliance with security requirements for classified publications.
  • Facilitating accurate shipping and contact information.
  • Supporting the overall Army publications distribution system while maintaining control and accountability.

This form helps bridge the gap between government needs and contractor support in logistics, maintenance, training, and other contracted services.

Who Needs to Use DA Form 4790?

  • U.S. Army contractors performing under a government contract that requires access to DA publications.
  • Organizations or companies with a valid contract number and a need for publications to meet contractual obligations.
  • Entities seeking to establish or maintain a publications account with the Army Publishing Directorate (APD).

Government agencies, Foreign Military Sales customers, and certain other authorized users may also interact with related processes, but the form is primarily for contractors.

How to Fill Out DA Form 4790: Step-by-Step Guide?

While the form itself provides fields, follow these general steps based on official usage:

  1. Header Information: Complete “TO” and “FROM” sections.
  2. Certification Statement: Certify that your company/organization is under contract with the U.S. Army and requires the listed publications to fulfill obligations.
  3. Contractor Details: Enter Name of Company/Organization, Ship To Address, Contract Number, Expiration Date, and contact information (including AUTOVON/phone if applicable).
  4. Publications List:
    • For Classified Publications: List title/nomenclature and quantity.
    • For Unclassified Publications: List title/nomenclature and quantity.
  5. Certification of Safeguarding: Confirm adequate equipment and properly cleared personnel for handling materials up to the appropriate classification level.
  6. Signatures: Include signature of the certifying official, typed name of Contracting Officer, typed name of Publications Control Officer, and date.

Submit the completed form along with any required supporting documents (such as DA Form 12 for account establishment) through your contracting officer or directly to the appropriate APD processing channel.

Tip for USA Contractors: Always use the latest version from armypubs.army.mil and coordinate with your Contracting Officer’s Representative (COR) or Publications Control Officer.

Key Fields and Requirements on the Form

  • Contract Number and Expiration Date — Critical for validation.
  • Ship To Address — Must be accurate for delivery.
  • Classified vs. Unclassified Sections — Separate handling ensures security compliance.
  • Quantity Requested — Helps APD manage distribution.
  • Safeguarding Certification — Mandatory for any classified requests.
  • DA Form 12: Request for Establishment of a Publications Account (often submitted with or following 4790).
  • DA Form 12-99: Initial Distribution Requirements.
  • AR 25-30 and DA Pam 25-40: Governing regulations for the Army Publishing Program.

Contractors may need to work with their Publications Control Officer (PCO) or Forms Management Officer (FMO) for account setup and maintenance.

Why Accurate Completion Matters?

Proper use of DA Form 4790 ensures timely receipt of critical publications, maintains security compliance, avoids contract delays, and supports mission requirements. Errors can lead to rejected requests, shipment issues, or compliance problems.

For the most current guidance, visit the official Army Publishing Directorate at https://armypubs.army.mil/ and review AR 25-30 and DA Pam 25-40.

Note: This article provides general information based on publicly available official sources as of 2026. Always consult your contracting officer and the latest APD resources for specific requirements. Policies and forms can be updated.