DA Form 4881-2 PDF: Military Property Exhibit I Download

DA Form 4881-2 PDF: Military Property Exhibit I Download – DA Form 4881-2 serves as a critical U.S. Army document for documenting military property loaned under agreements governed by AR 700-131 (Loan, Lease, and Donation of Army Materiel). Labeled as Exhibit I, it provides a detailed inventory of the specific items being loaned, including descriptions, quantities, values, and condition codes.

U.S. service members, accountable property officers, and authorized personnel use this form when processing loans of Army materiel to non-DOD Federal agencies or authorized civilian activities.

What Is DA Form 4881-2?

DA Form 4881-2, titled “Military Property of the United States – Exhibit I”, acts as the official inventory attachment to the main loan agreement (typically DA Form 4881).

The July 2004 version remains current. It replaced the older DA Form 4881-2-R (May 1980). The form lists all loaned Government materiel with precise details for accountability, tracking, and potential reimbursement or bond requirements.

Key Details:

  • Proponent Agency: DCS, G-4
  • Prescribed By: AR 700-131
  • Purpose: To itemize property loaned under formal agreements
  • Format: Simple tabular layout for stock numbers, nomenclature, quantities, prices, and condition codes

Purpose of DA Form 4881-2 in Army Loan Agreements

This form supports the loan process outlined in AR 700-131 and related regulations (such as 32 CFR Part 623). It ensures clear documentation of:

  • Exactly what property transfers to the borrower
  • Total value for surety bond calculations (often paired with DA Form 4881-3, Exhibit II)
  • Condition of items at issuance for return inspections
  • Accountability to prevent loss, damage, or disputes

The completed Exhibit I integrates by reference into the loan agreement, making its contents legally binding. Borrowers must safeguard, maintain, and return the property in the specified condition (reasonable wear excepted).

When Is DA Form 4881-2 Required?

Commanders and accountable officers use this form primarily for:

  • Loans to non-DOD Federal departments and agencies
  • Authorized loans to civilian activities (e.g., certain educational institutions, law enforcement support under specific authorities)
  • Situations requiring detailed property inventories for bonds or reimbursement

It is not typically used for internal Army unit handoffs but for external loans where formal agreements and financial safeguards apply.

How to Fill Out DA Form 4881-2 (Step-by-Step)?

  1. Header Information — Enter the loan agreement number or reference if applicable. Include dates and identifying information for the lending and borrowing entities.
  2. Item Details Table:
    • National Stock Number (NSN): Enter the full NSN for each item.
    • Nomenclature: Provide the complete description or name of the item.
    • Quantity: State the number of each item loaned.
    • Price Each / Total Price: Record the unit price and extended total (critical for bond value).
    • Condition Code: Indicate the current condition of the property.
  3. Grand Total — Calculate and enter the total value of all listed property.
  4. Signatures and Authentication — Authorized personnel (often the Accountable Property Officer) review and sign as required. Attach to the main DA Form 4881 agreement.

Pro Tip: Use official Army Publishing Directorate resources or approved systems for accuracy. Reproduce locally if needed, but always use the current approved format.

Always cross-reference with the latest version of AR 700-131 for specific procedural requirements.

  • DA Form 4881: Main Agreement for the Loan of US Army Materiel
  • DA Form 4881-3: Surety Bond (Exhibit II) — often required to cover the value listed on 4881-2
  • DA Form 4881-1: Certification for Signature by an Alternate (when needed)

These forms work together to create a complete, auditable loan package.

Download DA Form 4881-2 PDF

Official Download Link:
DA Form 4881-2 PDF

This is the fillable version from the U.S. Army Publishing Directorate. Always verify you have the most current edition directly from armypubs.army.mil for compliance.

Additional resources are available through Army property offices or the official APD site.

Best Practices and Compliance Tips

  • Accuracy is Critical — Errors in NSNs, quantities, or valuations can delay approvals or create liability issues.
  • Maintain Records — The lending activity retains copies until final settlement and return of property.
  • Bond Requirements — The total on Exhibit I typically determines the bond amount (sometimes a “double bond” in specific cases).
  • Return Process — Document any discrepancies upon return using appropriate property transaction records.
  • Stay Updated — Regulations and form versions can change; check AR 700-131 and Army eForms regularly.

For questions specific to your unit or command, consult your local Accountable Property Officer or G-4 logistics staff.

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This guide helps U.S. Army personnel, Federal agencies, and authorized borrowers navigate the proper use of DA Form 4881-2 efficiently and in full compliance with current standards. Proper use protects Government property while enabling authorized loans.