DA Form 4909: Army Flying Activity Annual Report

DA Form 4909: Army Flying Activity Annual Report – DA Form 4909, titled Army Flying Activity Annual Status Report, is an official U.S. Army form used to document and submit the yearly operational status of Army flying activities, primarily those associated with Morale, Welfare, and Recreation (MWR) programs such as flying clubs.

It provides leadership and the Family and Morale, Welfare and Recreation Command (FMWRC) with key data on membership, aircraft utilization, flight hours, mishaps, and financial summaries. This ensures safe, compliant, and effective management of nonappropriated fund (NAF) flying operations across Army installations.

Download the latest DA Form 4909 here: https://armypubs.army.mil/pub/eforms/DR_a/ARN45973-DA_FORM_4909-100-EFILE-1.pdf (JAN 2026 edition).

Purpose of DA Form 4909 in Army Flying Activities

The primary purpose of DA Form 4909 is to deliver a standardized annual snapshot of Army flying club or activity performance for the fiscal year. According to AR 215-1 (Military Morale, Welfare, and Recreation Programs and Nonappropriated Fund Instrumentalities), flying activities must prepare and submit this report.

Key objectives include:

  • Tracking membership numbers (active, retired, reserve, etc.)
  • Reporting aircraft inventory and flight hours (owned, loaned, rented/leased)
  • Documenting mishaps and safety incidents
  • Summarizing financial and operational highlights
  • Supporting oversight, risk management, and resource allocation for MWR aviation programs

This form helps maintain accountability, safety standards, and program sustainability for recreational and morale-enhancing flying opportunities.

Who Must Complete and Submit DA Form 4909?

Army flying activities and MWR flying clubs at installations worldwide use this form. Responsible parties typically include:

  • Flying Activity Managers or Directors
  • MWR Program Administrators
  • Installation-level recreation services personnel

Reports route through command channels to FMWRC (ATTN: IMWR-CR) in Alexandria, VA. Submissions align with the fiscal year and accompany the 4th quarter financial statement per DoD 7000.14-R.

Key Sections of DA Form 4909

Section I – Number of Members

This section captures total membership broken down by category:

  • Active
  • Retired
  • Reserve Component
  • Foreign Military
  • Associate
  • Honorary
  • Total (with notes on exclusions)

Section II – Aircraft Used by Flying Club

Details aircraft utilization, including:

  • Club-owned aircraft (quantity and hours flown)
  • Loaned by DoD
  • Rented/Leased
  • Total hours and quantities by source

Additional fields cover:

  • Type and dates of mishaps reported during the fiscal year
  • Checkbox for attached 4th quarter financial statement
  • Comments, recommendations, and significant items of interest

How to Fill Out and Submit DA Form 4909?

  1. Gather Data — Compile fiscal year statistics on membership, flight hours, aircraft status, incidents, and finances.
  2. Use the Official Fillable PDF — Download the current version from the Army Publishing Directorate link above.
  3. Complete All Relevant Blocks — Ensure accuracy in quantities, hours, and narratives.
  4. Attach Supporting Documents — Include financial statements and any additional comments or reports.
  5. Route Through Proper Channels — Submit via your installation MWR or command structure to FMWRC.
  6. Retain Records — Follow AR 215-1 and local records management policies for retention.

Pro Tip: Always verify the latest form version on armypubs.army.mil, as editions update periodically (e.g., JAN 2026).

Importance for Army MWR Flying Programs

Flying activities under MWR boost morale, provide skill-building opportunities, and support retention. DA Form 4909 ensures these programs operate transparently and safely. Data from the form informs:

  • Safety improvements and mishap prevention
  • Budgeting and resource decisions
  • Compliance with FAA, DoD, and Army regulations
  • Program evaluation and expansion

Accurate reporting directly supports the Army’s commitment to quality-of-life programs for service members, families, retirees, and authorized civilians.

  • AR 215-1 — Primary regulation governing MWR and NAFIs, including Appendix guidance on flying activities.
  • DoD 7000.14-R, Volume 13 — Financial management and reporting requirements.
  • Army MWR official sites and installation recreation services for local guidance.
  • Army Publishing Directorate for the latest forms and publications.

For questions about your installation’s flying club or MWR program, contact your local Family and MWR Services office.

Stay compliant and keep Army aviation activities strong — download and use DA Form 4909 today.

This article is for informational purposes and references official U.S. Army sources. Always consult your chain of command or MWR leadership for installation-specific guidance.