DA Form 5026-R: Small Arms Shipment Record (PDF)

DA Form 5026-R: Small Arms Shipment Record (PDF) – DA Form 5026-R, titled Record of Certification – Small Arms Shipment Control (LRA), is a U.S. Army form used to document the preparation, custody transfer, and shipment of small arms. Released in March 1982, it ensures accountability, security, and proper certification throughout the shipping process for sensitive items like rifles, pistols, and other small arms weapons.

This form supports strict Army supply and security protocols for arms, ammunition, and explosives (AA&E). It is referenced in technical manual TM 743-200-1, with the proponent agency being the U.S. Army Materiel Command (AMC).

Download the official DA Form 5026-R here: https://armypubs.army.mil/pub/eforms/DR_a/pdf/A5026_R.pdf

Purpose of DA Form 5026-R

The primary purpose of DA Form 5026-R is to create a formal, auditable record that small arms have been properly prepared for shipment, custodians have assumed responsibility where required, and the items were successfully shipped. It helps maintain chain-of-custody documentation, supports inventory accountability, and complies with physical security and transportation regulations for small arms.

Key benefits include:

  • Verifying that weapons were inspected and prepared according to standards.
  • Documenting multiple custodians during handling and transfer.
  • Recording shipment details such as quantities, dates, carriers, and manifest numbers.
  • Retaining records for 24 months for audits or investigations.

When to Use DA Form 5026-R

U.S. Army personnel, units, and logistics activities use this form whenever small arms are prepared and shipped, including:

  • Transfers between organizations or installations.
  • Shipments to depots, repair facilities, or other authorized recipients.
  • Movements requiring strict accountability under Army supply regulations.

It is particularly relevant for activities handling Category I and II items or following heightened security protocols. Always consult current Army Regulations (such as those related to AR 190-11 for physical security of arms) and local standard operating procedures (SOPs).

How to Fill Out DA Form 5026-R: Step-by-Step Guide?

The form is divided into clear sections. Use typed or printed entries where specified, and ensure all signatures are original or per electronic signature policy.

Section A: Shipping Preparation

  • Nomenclature/NSN/Quantity: List the small arms by name, National Stock Number (NSN), and quantity.
  • Organization: Entering unit or activity.
  • Name and Grade of Person Preparing Shipment: Details of the preparer.
  • Signature: Certification that items were prepared for shipment.
  • Custodians (up to 4): Record assumption/transfer of custodianship with names, grades, organizations, and signatures.

Section B: Assumption/Transfer of Custodianship

  • Document any handoffs between custodians with full details and signatures.

Section C: Shipping

  • I Certify That Above Small Arms Were Shipped: Certification statement.
  • Carrier’s Name, Person Effecting Shipment (name, grade, signature).
  • MRO Document No., GBL or Manifest No., Quantity, Date(s), No. of Boxes.

Remarks: Use the reverse side for additional notes.

Retention: File and retain this record for 24 months.

Key Fields and Best Practices

  • Be accurate with NSNs, quantities, and document numbers to avoid discrepancies.
  • Ensure all custodians and shippers are properly authorized.
  • Cross-reference with other forms like DD Form 1348-1A or transportation documents.
  • Maintain physical security and chain of custody throughout the process.
  • For digital workflows, check Army e-forms systems or local policy on electronic versions.
  • TM 743-200-1: Primary reference for this form.
  • Army Materiel Command (AMC) policies.
  • DLA Disposition Services guidance on small arms turn-in and shipment.
  • AR 190-11 and related publications on AA&E security.

For the most current guidance, visit official Army Publishing Directorate (APD) resources or consult your unit’s logistics or security manager. Policies can update, so verify with active Army references.

Download and Access

Official PDF: DA Form 5026-R

Fillable versions may be available through authorized Army systems or sites like Army Publishing Directorate. Always use the latest official source for compliance.

This form remains an essential tool for U.S. Army personnel responsible for small arms accountability and secure transportation. Proper use helps ensure mission readiness while meeting stringent federal and DoD standards.