DA Form 5394-1: Printing Facilities Productivity Report Guide

DA Form 5394-1: Printing Facilities Productivity Report Guide – U.S. Army printing facilities play a vital role in supporting mission-critical publishing, duplicating, and reproduction needs. DA Form 5394-1, officially titled the Printing Facilities Productivity Report, helps commands track operational efficiency, resource use, and output in field printing and duplicating operations.

This guide explains the form’s purpose, when and how to use it, key sections, and where to download the latest version. It targets Army personnel, printing facility managers, and information management professionals across the United States.

What Is DA Form 5394-1?

DA Form 5394-1 (JUN 2021) is a Department of the Army form used to report productivity metrics for Army field printing and duplicating facilities. The proponent agency is the Chief Information Officer (CIO), and it falls under DA Pam 25-40, Army Publishing Program Procedures.

It carries the Requirement Control Symbol DD-COMP (AR) 1467 and replaces earlier versions (previous editions are obsolete).

Primary Purpose:

  • Measure annual productivity (output in pages, signatures, film units, etc.).
  • Track personnel strength (authorized vs. assigned, civilian and military).
  • Report salaries and costs.
  • Document procurement through Government Publishing Office (GPO) Regional Printing and Procurement Offices (RPPOs).
  • Support data-driven decisions on facility operations, budgeting, and resource allocation.

This report contributes to broader Army publishing oversight, ensuring efficient use of printing resources while complying with regulations like AR 25-30 and DA Pam 25-40.

Who Uses DA Form 5394-1?

  • Managers of Army field printing and duplicating facilities.
  • Major Army Commands (MACOMs), Field Operating Agencies (FOAs), and installations with on-site printing capabilities.
  • Information Management Officers (IMOs) and Publications Control Officers.
  • Personnel responsible for annual reporting under the Army Publishing Program.

Facilities submit the form for each fiscal year to provide visibility into operational performance.

Key Sections of DA Form 5394-1

The form is structured for clear data entry:

Header Information:

  • MACOM/FOA
  • Complete facility address
  • FAC/ID No.
  • Fiscal Year

Section A – Strengths:

  • Authorized and assigned personnel (civilian and military).
  • Breakdown into Administrative and Productive categories.

Section B – Salaries:

  • Personnel costs for those engaged in printing/duplicating operations (including authorized leave).
  • Civilian and military breakdowns.

Section C – Production:

  • Total pages collated
  • Total pages composed (8½” x 11″)
  • Total signatures collated
  • Total sheets folded
  • Total units of film processed
  • Total pages drilled

Section D – GPO RPPO Procurement:

  • Administrative costs for GPO contracting.
  • Procurement details by RPPO region (jobs, units, costs).
  • Breakdown by term contracts, bid jobs, direct deal/bill contracts.
  • Totals: cost, units purchased, cost per 1,000 units.

Detailed preparation instructions appear in Table 9-12 of DA Pam 25-40.

How to Complete and Submit DA Form 5394-1?

  1. Reference Official Guidance — Always consult the latest DA Pam 25-40 for step-by-step instructions.
  2. Gather Data — Collect fiscal year statistics on personnel, salaries, production volumes, and procurement.
  3. Fill Accurately — Use precise figures; the form supports both conventional and electronic production computations.
  4. Review and Certify — Ensure data aligns with production standards and limitations outlined in DA Pam 25-40 (Chapter 9).
  5. Submit — Through command channels as required for field printing reports.

Accurate reporting helps commands justify resources, identify efficiencies, and maintain compliance with Army publishing standards.

Why Accurate Productivity Reporting Matters

  • Resource Management — Demonstrates efficient use of equipment, personnel, and budget.
  • Compliance — Supports adherence to Joint Committee on Printing (JCP) requirements and Army regulations.
  • Decision Support — Informs decisions on facility operations, equipment acquisition/disposal, and outsourcing.
  • Cost Control — Tracks in-house vs. contracted printing costs for better fiscal stewardship.

In an era of digital transformation, these reports still play a key role in managing hybrid print operations across U.S. Army installations.

Download DA Form 5394-1

Official Fillable PDF (Latest JUN 2021 edition):
Download DA Form 5394-1 Here

Additional resources:

  • DA Pam 25-40 (Army Publishing Program Procedures) – Available on Army Publishing Directorate (APD) sites.
  • AR 25-30 – The Army Publishing Program.
  • JCP Form 1 — Printing Plant Report.
  • DD Form 844 — Requisition for local reproduction.
  • DA Form 5695 — Related to field printing requests.

For full context, review Chapter 9 of DA Pam 25-40 on field printing and duplicating services.

Stay Compliant and Efficient

Proper use of DA Form 5394-1 ensures Army printing facilities remain productive, cost-effective, and mission-ready. Whether you manage a small installation shop or a larger command facility, this report provides essential data for continuous improvement.

Questions? Contact your local Publications Control Officer or the Army Publishing Directorate for guidance.