DA Form 5575 Outgoing Loan Agreement PDF Download Guide – If you work with U.S. Army museums, historical artifacts, or property management, DA Form 5575 (also known as the Outgoing Loan Agreement) is a critical document. It formalizes the temporary transfer of Army-owned property—such as historical artifacts, equipment, or materiel—to authorized borrowers while protecting government interests.
This guide covers everything you need: purpose, when to use it, how to complete it, key requirements, and official download access. Updated for current Army procedures targeting U.S.-based users.
What Is DA Form 5575?
DA Form 5575, titled “Loan Agreement (Outgoing)”, is the official U.S. Army form for documenting outgoing loans of property. It establishes a legal agreement between the Lender (typically an Army museum, unit, or custodian) and the Borrower (another authorized entity).
- Primary Regulation: AR 870-20, Army Museums, Historical Artifacts, and Art.
- Purpose: Ensures accountability, proper care, insurance, return conditions, and compliance for loaned items. It prevents loss, damage, or unauthorized use of Army assets.
This form is essential for temporary loans (not permanent transfers) and applies mainly to historical collections, museum artifacts, and certain materiel.
Who Uses DA Form 5575?
- Army museum curators and staff.
- Installation property managers and historical officers.
- Authorized borrowers, including other military units, federal agencies, educational institutions, or approved organizations (subject to approval).
- Personnel handling loans of artifacts for exhibits, research, training, or official displays.
Note: Loans typically go to institutions only, with strict conditions on use, duration, and security.
Key Sections of DA Form 5575
The form includes standard fields for:
- Date of agreement.
- Lender and Borrower details (names, addresses, points of contact, signatures, and titles).
- Description of loaned property (item numbers, descriptions, quantities, condition, value).
- Loan duration and return date.
- Conditions of the loan (use restrictions, insurance, transportation, care standards).
- Signatures from authorized representatives.
Borrowers must agree to use items only for exhibition, research, or official purposes. They cannot transfer possession without permission and must return items in the same condition.
When Do You Need an Outgoing Loan Agreement?
Use DA Form 5575 whenever Army property leaves your custody temporarily, such as:
- Lending artifacts to another museum for exhibits.
- Sharing historical items for educational or commemorative events.
- Inter-agency or inter-unit loans of non-expendable property under AR 870-20 guidelines.
It is not for consumable supplies, classified items (which have separate procedures), or permanent dispositions.
Step-by-Step: How to Fill Out DA Form 5575?
- Download the Official Form — Use the fillable PDF from Army Publishing Directorate.
- Enter Basic Info — Date, Lender/Borrower names and details.
- Describe Property — Provide detailed inventory, including serial numbers, photos if applicable, and condition reports.
- Specify Terms — Loan period, purpose, special conditions (e.g., environmental controls, security requirements).
- Insurance & Liability — Confirm borrower responsibilities for damage, loss, or transportation.
- Review & Sign — Both parties sign; retain copies per record retention policies.
- Attach Supporting Docs — Condition reports, shipping instructions, or insurance certificates.
Tip: Consult your command’s legal or historical office for reviews, especially for high-value artifacts.
Download Official DA Form 5575 PDF
Direct Download: DA Form 5575 – Outgoing Loan Agreement (Fillable PDF)
This is the current version from the official Army Publishing Directorate (armypubs.army.mil). Always use the latest e-form for compliance.
Best Practices and Compliance Tips
- Accountability: Proper use of this form maintains audit readiness and property book accuracy.
- Insurance: High-value loans often require proof of coverage.
- Return Process: Schedule inspections upon return and document any issues.
- Record Keeping: Follow AR 870-20 for retention and reporting.
- Updates: Check Army Publishing Directorate regularly, as forms and regulations can update.
For museum-specific loans, additional conditions from AR 870-20 may apply.
Common Questions About DA Form 5575
Is DA Form 5575 fillable online?
Yes—the official PDF is fillable. Use Adobe Acrobat or compatible viewers.
Can civilians use it?
Authorized civilian employees or contractors in Army roles can prepare it, but signatures require proper authority.
What if the item is damaged?
The agreement outlines borrower liability; report immediately per regulation.
Related Forms: Check DA Form 4881 for other materiel loans.
Conclusion
DA Form 5575 ensures safe, documented, and compliant outgoing loans of Army property. Whether you’re managing a museum collection or coordinating inter-agency support, proper use protects valuable historical assets and upholds Army standards.
Official Resources:
- Army Publishing Directorate: armypubs.army.mil
- AR 870-20: Army Museums, Historical Artifacts, and Art
For questions specific to your command, contact your local Army museum curator, property book officer, or legal advisor. Download the form today and ensure your next loan is fully documented.