DA Form 5627-R: Cash Property Reconciliation Record (LRA) – U.S. Army personnel managing Local Recreation Activities (LRA) or Nonappropriated Fund (NAF) operations rely on proper financial accountability. DA Form 5627-R, officially titled Cash Property and Reconciliation Record (LRA), serves as a key document for tracking cash transactions, property, and performing monthly reconciliations.
This article explains the form’s purpose, usage, completion process, and official download source for Army soldiers, administrators, and finance personnel.
What Is DA Form 5627-R?
DA Form 5627-R (February 1988 edition) is a U.S. Army form used to record daily cash and property transactions and conduct monthly reconciliations for Local Recreation Activities.
- Full Title: Cash Property and Reconciliation Record (LRA)
- Proponent Agency: USAFAC (U.S. Army Finance and Accounting Center)
- Prescribed By: DoD 7000.14-R, Volume 13 (Financial Management Regulation for Nonappropriated Funds)
- Replaces: February 1987 edition (which may still be used)
The form supports accountability for cash receipts, expenditures, bank balances, and property items in recreation programs, MWR (Morale, Welfare, and Recreation) activities, or similar NAF instrumentalities.
Purpose of the Cash Property and Reconciliation Record
LRA operations often involve cash handling from activities like equipment rentals, event fees, or sales. DA Form 5627-R helps:
- Track daily receipts and expenditures
- Maintain running balances for cash and property
- Reconcile physical cash/property with bank records
- Ensure compliance with DoD financial regulations
- Support audits and internal controls
Proper use prevents discrepancies, supports accurate reporting, and maintains stewardship of NAF resources.
Key Sections of DA Form 5627-R
The form typically includes:
Header Information:
- Unit
- Date
Daily Transactions:
- Explanation of transaction
- Receipt (REF) column
- Expenditures
- Bank Balance
- Property tracking
- Balance per bank records
Monthly Reconciliation:
- Summary totals
- Reconciliation adjustments
- Signatures and certifications
It provides a clear audit trail for cash and property movements.
Who Uses DA Form 5627-R?
- LRA custodians and managers
- Army MWR program administrators
- Unit fund or recreation fund handlers
- Finance and accounting personnel at installations
- Anyone responsible for NAF cash and property in recreational activities
How to Fill Out DA Form 5627-R? (Step-by-Step Overview)
While specific instructions appear on the form and in DoD 7000.14-R Volume 13, general best practices include:
- Enter the unit name and date at the top.
- For each transaction, provide a clear explanation.
- Record receipts and expenditures accurately.
- Update cash on hand, bank balance, and property columns daily.
- At month-end, perform reconciliation by comparing records to bank statements and physical inventory.
- Document any discrepancies with explanations.
- Obtain required signatures/initials for accountability.
Tip: Always use the most current official version and retain records according to Army retention policies.
For detailed column-by-column guidance, consult the prescribing regulation (DoD FMR Volume 13) or your local finance office.
Official Download: DA Form 5627-R PDF
Download the official fillable DA Form 5627-R here:
→ https://armypubs.army.mil/pub/eforms/DR_a/pdf/A5627_R.pdf
This is the authoritative source from Army Publishing Directorate (APD). Always download directly from armypubs.army.mil for the latest version.
Additional resources:
- Army Publishing Directorate (armypubs.army.mil)
- DoD Financial Management Regulation (FMR) Volume 13
- Local installation MWR or finance offices
Best Practices for Compliance
- Perform daily entries to avoid backlog
- Conduct monthly reconciliations promptly
- Secure physical and digital copies
- Train all personnel handling cash/property
- Cross-reference with related forms (e.g., DA Form 5628-R for special expenditures)
Accurate use of DA Form 5627-R strengthens financial controls and supports high-quality recreation programs for service members and families.
Need More Help?
Contact your unit’s finance office, MWR directorate, or installation resource management office for training or clarification on NAF procedures.