DA Form 5766: Chaplains’ Fund Voucher Guide (PDF) – U.S. Army chaplains and Unit Ministry Teams (UMTs) rely on proper financial documentation to support religious, spiritual, and morale programs for Soldiers and their families. DA Form 5766, officially titled Chaplains’ Fund Voucher, serves as the key form for recording receipts and disbursements from non-appropriated Chaplains’ Funds (also known as Chapel Tithes and Offerings Funds or CTOF).
This article explains what DA Form 5766 is, how to use it, its importance in Army chaplaincy operations, and where to download the latest version.
What Is DA Form 5766?
DA Form 5766 (SEP 99) – Chaplains’ Fund Voucher is an official U.S. Army form used to document financial transactions for chaplaincy non-appropriated funds. These funds typically come from voluntary offerings, donations, and other contributions collected during religious services and chapel activities.
- Form Proponent: Chief of Chaplains (CCH)
- Publication Date: September 1, 1999
- Status: Active
- Distribution: Approved for public release; distribution is unlimited (Code A)
- Media: Primarily electronic (fillable PDF or XFDL format)
The form functions as a receipt and disbursement voucher, ensuring transparent tracking of funds used for religious education, retreats, community outreach, family programs, and morale-boosting activities that support the Army’s spiritual readiness mission.
Why the Chaplains’ Fund Matters?
Chaplains’ Funds (CTOF) are non-appropriated funds (NAF) separate from regular Army budgets. They enable flexible support for programs that appropriated funds may not fully cover, such as:
- Wounded Soldier retreats and programs
- Single Soldier and family retreats
- Religious education materials and special events
- Community outreach and holiday programs
- Emergency assistance for Soldiers and families (in coordination with policy)
These funds come primarily from voluntary offerings during services and designated donations. Proper management through forms like DA Form 5766 maintains accountability, prevents misuse, and ensures compliance with Army Regulation 165-1 (Army Chaplain Corps Activities).
Who Uses DA Form 5766?
- Garrison and unit chaplains
- Chaplains’ Fund Managers
- Chaplains’ Fund Clerks
- Unit Ministry Team personnel
- Installation religious support staff
Accurate completion and filing support audits, management controls, and mandatory reporting requirements outlined in Army regulations.
How to Fill Out and Use DA Form 5766?
While specific block-by-block instructions appear in chaplain training manuals and local standard operating procedures (SOPs), general best practices include:
- Record all receipts — Clearly document sources (e.g., Sunday offerings, special events).
- Detail disbursements — Specify purpose, amount, and authorization for expenditures.
- Include supporting documentation — Attach receipts, invoices, or approval memos.
- Obtain required signatures — Fund manager, chaplain, or designated approvers.
- Maintain sequential numbering and proper filing for audit trails.
Note: Always follow your installation’s or unit’s specific guidance and current AR 165-1 for receipt, disbursement, purchasing, and reporting rules.
Training for Chaplains’ Fund Clerks and Managers is available through the Army Chaplaincy.
Where to Download DA Form 5766?
Official Source: U.S. Army Publishing Directorate (Army Pubs) at armypubs.army.mil. Search for DA Form 5766.
Important: The link provided in your query points to DA Form 5762-R (a different form related to Family Child Care). Use the official Army Pubs site for the correct DA Form 5766 PDF.
Fillable versions are also available on authorized Army-affiliated sites, but verify against the official source for the most current edition.
Related Forms and Resources
- DA Form 1756 — Chaplains’ Fund Purchase Order and Receiving Record (often used alongside 5766).
- AR 165-1 — Army Chaplain Corps Activities (primary regulation)
- Local Chaplains’ Fund SOPs and installation policies
- Chief of Chaplains guidance on CTOF management
Best Practices for Compliance
- Conduct regular reconciliations and audits
- Separate duties between fund managers and clerks when possible
- Use funds only for authorized religious and morale support activities
- Maintain detailed records for the required retention period
- Report as required to higher headquarters and the Chief of Chaplains
Proper use of DA Form 5766 helps ensure that voluntary contributions directly benefit Soldiers, Families, and the overall spiritual readiness of the force.
Need Help?
Contact your local garrison chaplain’s office, Unit Ministry Team, or the installation Chaplains’ Fund Manager for training, templates, or clarification on procedures. For policy questions, refer to the Office of the Chief of Chaplains.
Download the official DA Form 5766 from armypubs.army.mil today to ensure your chaplaincy financial operations remain compliant and effective.