DA Form 581-SG: Request for Issue and Turn-In of Ammunition – DA Form 581-SG: Request for Issue and Turn-In of Ammunition is a critical U.S. Army document for managing Class V (ammunition) supplies. It ensures proper requisition, issuance, accountability, and return of ammunition and residue while maintaining strict inventory control and compliance with regulations.
Download the official DA Form 581-SG here: https://armypubs.army.mil/pub/eforms/DR_a/ARN32249-DA_FORM_581-SG-000-SG-1.pdf
What Is DA Form 581-SG?
DA Form 581-SG (System Generated) is the modern, system-produced version of the classic DA Form 581, titled “Request for Issue and Turn-In of Ammunition.” It is used by Army units to request issuance of ammunition for training, operations, or other authorized purposes, and to turn in unused ammunition or residue.
The “SG” designation indicates it is often generated through automated systems like the Total Ammunition Management Information System (TAMIS), also referred to as e581. This streamlines the process compared to manual forms while ensuring accuracy and traceability.
It is governed primarily by AR 710-2 (Supply Policy Below the National Level), with additional guidance in DA PAM 710-2-1 and unit-specific Standard Operating Procedures (SOPs) at Ammunition Supply Points (ASPs).
Purpose of DA Form 581-SG
The form serves dual primary functions:
- Issue: Request and document the release of ammunition from an ASP or storage activity to a using unit.
- Turn-In: Document the return of unused live ammunition or expended residue/packaging materials.
Key benefits include:
- Maintaining accountability for sensitive Class V items.
- Supporting accurate forecasting and inventory management.
- Ensuring compliance with safety, security, and expenditure reporting requirements.
- Facilitating reconciliation between issued quantities and actual consumption or returns.
Separate forms are typically required for live ammunition turn-ins versus residue turn-ins.
Who Uses DA Form 581-SG?
Authorized personnel in U.S. Army units (Active Duty, National Guard, and Reserve) use this form, including:
- Unit commanders and supply officers (S-4).
- Designated representatives on DA Form 1687 (Notice of Delegation of Authority).
- Ammunition handlers and range/ training officers.
Only individuals with proper authorization (via DA Form 1687) can request or receive ammunition.
Key Sections of DA Form 581-SG
Understanding the layout helps ensure accurate completion:
- Blocks 1-2: Indicate Issue or Turn-In.
- Block 3: Document Number (unit-generated for tracking).
- Blocks 7-8: Send To (ASP) and Request From (unit details, UIC, DODAAC).
- Block 9: Date Materiel Required.
- Blocks 13-14: Requested By / Approved By (with signatures and dates).
- Item Details (Blocks 15-22 approx.): Item number, DODIC, NSN, Nomenclature, Unit of Issue (UI), Quantity Requested/Turned In, Training Event Code (TEC), etc.
- Block 28: Remarks (critical for turn-ins, e.g., certification of proper expenditure).
- Signatures: Issued By / Received By sections.
Use DA Form 581-1 as a continuation sheet for additional items.
How to Fill Out DA Form 581-SG (Step-by-Step Guidance)?
- Determine Purpose — Check “Issue” or “Turn-In.”
- Enter Header Information — Document number, unit/ASP details, dates, DODAAC.
- List Items Accurately — One type of ammunition per line (DODIC, NSN, nomenclature, quantity). Include TEC for training.
- Obtain Approvals — Ensure authorized signatures.
- For Turn-Ins — Include specific statements in Block 28 (e.g., “Items were properly expended…”). Residue turn-ins often require SFC/E7+ signature and separate processing.
- Submit — Through TAMIS where possible, or physically to the ASP. Follow local timelines (e.g., 30-45 days advance for forecasts).
Always verify entries against supporting documents like DA Form 3151-R (issue/receipt) and maintain copies per policy. Consult your unit ASP SOP or TAMIS for exact requirements.
Common Procedures: Issue, Turn-In, and Residue
- Issue: Units forecast via TAMIS, generate the form, and pick up at the ASP with proper transport documentation (e.g., DD Form 626).
- Live Turn-In: Return unused ammunition promptly.
- Residue Turn-In: Separate form; screen for live rounds, organize by DODIC/lot, and certify. Often requires red-stamping and specific remarks.
Shortages or discrepancies may require DA Form 5811-R or investigations.
Importance of Compliance and Best Practices
Accurate use of DA Form 581-SG prevents accountability failures, supports mission readiness, and upholds safety standards under regulations like DA PAM 385-64. Best practices include:
- Double-checking quantities and lot numbers.
- Using TAMIS for electronic efficiency.
- Training personnel on proper completion.
- Retaining records as required.
Non-compliance can lead to supply disruptions, investigations, or security issues.
For the most current guidance, refer to official Army publications on armypubs.army.mil, your local ASP, or TAMIS resources. Policies can be updated, so always verify with current regulations and unit SOPs.