DA Form 7633: Army Testing Material Log – 2026 Guide & PDF

DA Form 7633: Army Testing Material Log – 2026 Guide & PDF – U.S. Army Test Control Officers (TCOs), Additional Test Control Officers (ATCOs), and Test Examiners rely on strict accountability for personnel testing materials. DA Form 7633, officially titled Army Personnel Testing Material Check-In and Check-Out Log, is the required document that ensures every test booklet, scoring key, and related component stays secure and fully accounted for.

If you serve as a TCO in the Active Army, Army National Guard, or Army Reserve, or you support the Army Personnel Testing (APT) program, this guide explains everything you need to know about DA Form 7633 — including its purpose, proper use, regulatory requirements, and how to download the latest fillable PDF directly from Army Publishing Directorate (armypubs.army.mil).

What Is DA Form 7633?

DA Form 7633 is a one-page log used exclusively for the Army Personnel Testing Program. Issued in October 2007 (and still the current version), it records the exact check-in and check-out of controlled test materials from secure storage.

Unlike general supply logs, DA Form 7633 focuses only on accountable test components such as:

  • Test booklets
  • Scoring keys
  • Administration and scoring manuals
  • Audio components (when applicable)

Important: Unused (blank) answer sheets do not require logging on this form.

The form captures:

  • Test Account ID
  • Organization and installation details
  • Date/time of removal and return
  • Exact count and serial numbers of materials
  • Signatures of the individual checking materials out/in

Why DA Form 7633 Matters? Purpose and Regulatory Requirements

Test security protects the integrity of Army classification and personnel testing (including the Armed Forces Classification Test and other APT instruments). AR 611-5 (Personnel and Classification Testing) makes DA Form 7633 mandatory.

Key requirements under AR 611-5 (9 December 2015, with later administrative updates):

  • Test materials must be accounted for at all times.
  • Every time materials leave or return to the secure storage container, exact counts go on DA Form 7633.
  • The log must be retained for two years from the last entry or check-in date.
  • Materials stay in locked containers (combination locks preferred) when not in use. Scoring keys must be stored separately from booklets and answer sheets.
  • Only authorized personnel (TCOs, ATCOs, and Test Examiners whose duties require access) may have keys or combinations.

Failure to use DA Form 7633 properly can result in test compromise, suspension of your testing account, or administrative action.

Who Uses DA Form 7633?

Primary users include:

  • Test Control Officers (TCOs) — typically E-7 or above (or GS-5/civilian equivalent)
  • Additional Test Control Officers (ATCOs)
  • Test Examiners (TEs) under TCO supervision

Commanders and education services personnel also reference these logs during audits and inventories.

How to Properly Use and Fill Out DA Form 7633? (Step-by-Step)

  1. Header Information — Enter your Test Account ID, organization, and installation location.
  2. Log Entries — For each check-out/check-in:
    • Record date and time materials are removed from the safe.
    • List exact quantity and serial numbers of each component.
    • Have the individual taking the materials sign out.
  3. Return (Check-In) — Record the return date/time, verify the exact count matches what was checked out, and obtain the returning signature.
  4. Retention — File the completed log and keep it for two years.

Pro Tip: Perform a physical count in the presence of a witness when materials return. Any discrepancy must be reported immediately to the APT Program Office.

Quarterly and annual inventories (also required by AR 611-5) often reference or attach copies of DA Form 7633 entries.

  • DA Form 7634 – Army Personnel Testing Test Log (records each test session and examinees)
  • DA Form 3964 – Classified Document Accountability Record (used for destruction certificates)
  • Inventory reports sent to [email protected]

Download Official DA Form 7633 PDF (Free & Fillable)

Official source only — always download from the U.S. Army Publishing Directorate:

➡️ Download DA Form 7633 PDF Here

This is the exact version referenced in AR 611-5. It is fillable in Adobe Acrobat or most PDF editors.

Best Practices for TCOs and Testing Personnel

  • Double-check serial numbers on every item.
  • Never store scoring keys with test booklets.
  • Change safe combinations whenever personnel with access change.
  • Stamp or print “FOR OFFICIAL USE ONLY (FOUO)” on all components if not pre-printed.
  • Report any loss, compromise, or discrepancy immediately per AR 611-5 procedures.

Maintaining accurate DA Form 7633 logs helps protect the integrity of Army testing programs that directly impact promotions, assignments, and career progression for thousands of Soldiers.

Frequently Asked Questions (FAQs)

Q: Is DA Form 7633 still current in 2026?
A: Yes. The OCT 2007 version remains the prescribed form under AR 611-5.

Q: Do blank answer sheets need to be logged?
A: No — only accountable test materials (booklets, keys, manuals, etc.).

Q: How long do I keep the completed log?
A: Two years from the last entry.

Q: Where do I send my annual inventory?
A: Email the APT Distribution Center at [email protected] between 1–31 October (see ACES extranet for exact procedures).

Conclusion

DA Form 7633 is more than paperwork — it is a critical safeguard for the Army’s personnel testing program. Proper use demonstrates leadership, protects test integrity, and ensures compliance with AR 611-5.

Download your official copy today and keep your testing program audit-ready:
DA Form 7633 PDF – Army Publishing Directorate

Need help with other APT forms (DA 7634, inventories, or destruction certificates)? Bookmark this page or check the latest AR 611-5 on armypubs.army.mil for the most current guidance.