DD Form 250-1: Tanker/Barge Inspection Guide – The DD Form 250-1 is a critical Department of Defense (DoD) document used for documenting the inspection and receipt of bulk petroleum products transported by tanker or barge. Essential for U.S. government contractors, military logistics personnel, and receiving terminals handling fuel shipments, this form ensures accountability, quality assurance, and proper payment processing.
Download the latest DD Form 250-1 PDF here (Official ESD WHS source).
What Is DD Form 250-1?
DD Form 250-1, titled “Tanker/Barge Material Inspection and Receiving Report,” is part of the DD Form 250 series (Material Inspection and Receiving Report or MIRR). It specifically addresses bulk movements of petroleum products by sea or inland waterway vessels.
Key purposes include:
- Documenting origin or destination acceptance of cargo.
- Recording shipment or receipt of Government-owned petroleum products.
- Providing quality data for inspection and verification.
- Supporting contract compliance, invoicing, and inventory accountability in DoD supply chains.
Who Uses DD Form 250-1?
Primary users in the United States include:
- DoD contractors shipping bulk fuel.
- Government quality assurance representatives.
- Receiving terminals and military installations.
- Vessel masters or agents for tankers and barges.
- Defense Logistics Agency (DLA) personnel managing petroleum stocks.
It applies when the contract includes relevant DFARS clauses requiring Material Inspection and Receiving Reports.
Key Differences: Loading Report vs. Discharge Report
The DD Form 250-1 serves dual roles:
- Loading Report: Completed at the origin (shipping point) to document cargo loaded onto the vessel.
- Discharge Report: Completed at the destination to record quantities received, quality tests, losses/gains, and acceptance.
Separate forms are typically used for each tanker/barge cargo and product grade.
How to Fill Out DD Form 250-1 (Loading Report)?
Follow DFARS Appendix F instructions carefully. Use abbreviations if space is limited. Block numbers match the form.
Important blocks include:
- Block 1: Line out “BARGE” or “TANKER” and mark as Loading Report.
- Blocks 4-9: Contractor, agency, and shipping details from the contract.
- Block 25: Statement of Quantity (Loaded amounts in barrels, gallons, etc.).
- Block 26: Statement of Quality with tests, specification limits, and results.
- Block 28: Remarks for delays or issues.
- Certifications by Government representative and vessel master/agent.
How to Fill Out DD Form 250-1 (Discharge Report)?
At the receiving end:
- Reference the corresponding Loading Report.
- Record arrival/discharge drafts, quantities discharged, and calculated loss/gain.
- Perform and document verification tests (Block 26).
- Note any irregularities in ullages, contamination, or delays (Block 28).
- Obtain signatures from receiving terminal and Government representative.
Loss/gain calculations are critical for accountability, especially across multiple discharge points.
Distribution and Compliance Requirements
Distribution follows PGI F-801 and contract-specific tables. Copies typically go to:
- Consignees
- Government representatives at origin and destination
- Vessel master/agent
- Relevant commands (e.g., Military Sealift Command for certain vessels)
Retain records per DFARS and contract terms (often 6+ years). Corrected copies must be distributed if errors affect payment or accountability.
Common Challenges and Best Practices
Accurate quantity measurement (shore tanks vs. vessel), timely quality testing, and clear documentation of any discrepancies are vital. Always cross-reference with the loading report for discharge. Use current edition (updated as of 2026) from official sources to ensure compliance.
For petroleum logistics professionals in the U.S., mastering DD Form 250-1 helps avoid payment delays and ensures regulatory adherence.
Download Official DD Form 250-1
Official DD Form 250-1 PDF Download from the Executive Services Directorate (ESD), Washington Headquarters Services (WHS).
Additional guidance: DFARS Appendix F on Acquisition.gov.