DD Form 250: Material Inspection & Receiving Report Guide – The DD Form 250, officially known as the Material Inspection and Receiving Report (MIRR), is a critical document used in U.S. Department of Defense (DoD) contracting. It serves as the primary record for material inspection, acceptance, and receipt of supplies and services under government contracts.
Download the official DD Form 250 PDF: DD Form 250 (Material Inspection and Receiving Report) (Updated version from WHS).
What is DD Form 250?
DD Form 250 is a multipurpose form required for most DoD supply and service contracts. It documents the inspection, acceptance, shipment, and receipt of contract deliverables. The form is prescribed by the Defense Federal Acquisition Regulation Supplement (DFARS) and detailed in DFARS Appendix F.
It provides evidence of Contract Quality Assurance (CQA) and government acceptance, which is essential for contractor payment processing.
Purpose of the DD Form 250 Material Inspection and Receiving Report
The primary purposes include:
- Documenting quality inspection and acceptance at origin or destination.
- Recording shipment details and delivery confirmation.
- Serving as supporting documentation for invoicing and payment.
- Providing a formal record for government receiving activities.
It is mandatory when the contract includes DFARS Clause 252.246-7000.
Who Needs to Use DD Form 250?
US defense contractors awarded contracts requiring separate deliverables must prepare and submit the DD Form 250 (or its electronic equivalent) with each shipment or service completion. This applies to both prime contractors and, in some cases, subcontractors. Government personnel use it for receiving and acceptance.
DD Form 250 vs. WAWF: Electronic Submission Requirements
While the paper DD Form 250 remains available, the Department of Defense strongly prefers electronic submission through the Wide Area WorkFlow (WAWF) system. WAWF generates the electronic equivalent of the DD Form 250 Receiving Report, streamlining processing and payment.
Contractors should check contract terms for WAWF mandates, as electronic forms fulfill MIRR requirements under DFARS 252.232-7003.
How to Fill Out DD Form 250: Step-by-Step Instructions?
Follow DFARS Appendix F for detailed guidance. Key blocks include:
| Block | Description |
|---|---|
| 1 | Procurement Instrument Identification (Contract) No. |
| 2 | Shipment No. (Contractor-assigned, e.g., ABC0001) |
| 3 | Date Shipped (YYYYMMDD format) |
| 8 | Acceptance Point (S for Origin, D for Destination) |
| 9-14 | Contractor, Admin, Shipped From/To, Payment, Marked For details with CAGE/DoDAAC codes |
| 15-16 | Item No., Stock/Part No., Description |
| 17 | Quantity Shipped/Received |
| 21 | Contract Quality Assurance and Acceptance signatures |
For the final shipment of a line item, add a “Z” indicator. Use “A”, “B”, etc., for replacement shipments. Always refer to the full DFARS preparation instructions.
Key Benefits for US Defense Contractors
- Facilitates timely government acceptance and payment.
- Provides legal documentation of compliance and delivery.
- Reduces disputes over quantity, quality, and condition of goods.
- Supports audit and contract closeout processes.
Common Mistakes to Avoid with DD Form 250
- Incorrect or missing CAGE/DoDAAC codes.
- Failure to use proper date format (e.g., 2026JUL21).
- Not marking as “INVOICE” when used for billing.
- Submitting classified information.
- Omitting required distribution copies.
DD Form 250 Download and Resources
Official Download: DD Form 250 PDF from Executive Services Directorate (ESD).
Additional trusted resources:
Frequently Asked Questions (FAQs)
When is DD Form 250 required?
It is required for contracts containing DFARS 252.246-7000 when there are separate deliverables.
Can DD Form 250 be used as an invoice?
Yes, when properly marked and distributed per contract terms.
Is the paper form still acceptable?
Yes, but WAWF electronic submission is preferred and often mandated.