DD Form 3040-2 Dental Health Info Guide – U.S. military families preparing for overseas or remote assignments must complete specific screening forms to ensure medical, educational, and dental needs can be met at the new duty station. One essential document in this process is DD Form 3040-2, Dental Health Information Family Member Travel Screening.
This form helps the Department of Defense (DoD) evaluate a family member’s current dental status before authorizing government-sponsored travel. Accurate completion supports smooth Permanent Change of Station (PCS) moves and protects family readiness.
What Is DD Form 3040-2?
DD Form 3040-2 is the official Department of Defense form used to document a family member’s dental health as part of the Family Member Travel Screening (FMTS) process. It records whether a dependent is dentally ready for an assignment where access to dental care may be limited.
According to official DoD guidance, the form “documents the family member’s dental health in preparation for a move to a location where the patient may have limited access to dental care.” It is not intended to provide a full comprehensive dental treatment plan.
The current edition is dated January 13, 2026, and is managed under OMB Control Number 0704-0560. The form is part of a standardized suite that also includes DD Forms 3040, 3040-1, 3040-3, and 3040-4.
Official download link: Download DD Form 3040-2 (PDF)
Purpose of Family Member Travel Screening and DD Form 3040-2
Family Member Travel Screening is required under DoD Instruction 6000.20 (effective October 1, 2024). The policy states that family members requesting government-sponsored travel overseas must undergo screening before travel is authorized.
Key goals of FMTS include:
- Identifying medical, dental, or educational needs that could affect safety or well-being at the gaining location
- Determining whether required services are available at the overseas or remote installation
- Coordinating concerns between the losing and gaining FMTS offices
- Supporting possible enrollment in the Exceptional Family Member Program (EFMP) when needed
DD Form 3040-2 specifically focuses on dental readiness. Overseas and remote locations often have limited dental resources. Completing this form helps prevent dental emergencies that could disrupt the Service member’s mission or the family’s quality of life.
Who Must Complete DD Form 3040-2?
One form is required for each dependent who needs screening. Age requirements vary slightly by Service:
- Air Force: Required for dependents two years of age and older
- Army, Navy, and Marine Corps: Required for dependents six months of age and older
The form is typically completed by a licensed dentist (military or civilian) before the FMTS face-to-face interview. Parents or adult dependents provide patient information in Part A. The examining dentist completes Part B.
Service members who decline participation in the FMTS process are not authorized transportation for their family members at U.S. Government expense.
How to Complete DD Form 3040-2?
The form contains two main sections:
Part A – Patient Information
Completed by the dependent (if of age of majority) or parent/guardian. Required fields include:
- Patient name, birthdate, and age
- Sponsor name, Service affiliation, and last four digits of SSN
Part B – Dental Examination
Completed and signed by a dentist. The suggested minimum examination includes a clinical exam with mirror and probe plus bite-wing radiographs (considered current if taken within the past 12 months).
The dentist answers these key questions:
- Has a radiograph been completed? (If yes, provide date; if no, explain)
- Does the patient have good dental health (not expected to require treatment or reevaluation for 12 months)?
- Does the patient have oral conditions not expected to cause dental emergencies within 12 months if untreated (e.g., prophylaxis needed, minor asymptomatic caries)?
- Does the patient have oral conditions expected to result in dental emergencies within 12 months if untreated? Categories include infections, caries/restorations, missing teeth requiring immediate prosthetics, periodontal conditions, oral surgery needs, or other issues such as temporomandibular disorders.
- Is the patient currently in active orthodontic treatment?
If conditions that may require coordination are identified, the dentist must describe them in the comments section and note recommended treatment. The form must include the practice name, office phone, examining dentist’s name, signature, and date.
The losing FMTS Medical Screener later reviews the form and annotates related documents if coordination with the gaining location is needed.
Official Guidance and Related Forms
DD Form 3040-2 is governed by DoD Instruction 6000.20, “Family Member Travel Screening.” Additional supporting authorities include 10 U.S.C. 136 and DoDI 1315.19 (Exceptional Family Member Program).
Related FMTS forms include:
- DD Form 3040 – Screening Verification
- DD Form 3040-1 – Medical and Educational Information
- DD Form 3040-3 – Patient Care Review
- DD Form 3040-4 – Administrative Review Checklist
All forms are available on the official Washington Headquarters Services Directives website.
For the most current official form and instructions, always use the DoD source: Official DD 3040-2 Page.
Tips for Military Families Completing the Form
- Schedule the dental exam early. The overall FMTS process is expected to be completed within approximately 60 days of assignment notification, and MTFs aim to finish screening within 45 days of the family presenting for evaluation.
- Bring recent radiographs if available (within 12 months).
- If using a civilian dentist (common for TRICARE Dental Program enrollees), ensure the provider understands the form’s purpose—assessing fitness for limited-access environments, not full treatment planning.
- Keep copies of the completed form and any supporting documentation.
- Contact your local Military Treatment Facility (MTF) FMTS or EFMP office for Service-specific guidance and submission instructions.
Where to Download the Official DD Form 3040-2?
Always download the form from the official U.S. Department of Defense source to ensure you have the current version:
You can also visit the DoD Forms Management page for confirmation of the latest edition date (currently 01/13/2026).
Conclusion
DD Form 3040-2 plays a critical role in protecting military family readiness during overseas and remote assignments. By accurately documenting dental health status, the form helps ensure dependents receive appropriate care or that any limitations are properly coordinated before travel authorization.
Military families should begin the FMTS process promptly after receiving assignment notification and use only official DoD sources for forms and guidance. For questions about completion or submission, contact your local MTF Family Member Travel Screening office or the Under Secretary of Defense for Personnel and Readiness forms point of contact.