DD Form 350: Individual Contracting Action Report Guide – The DD Form 350, officially known as the Individual Contracting Action Report, is a critical document used by the U.S. Department of Defense (DoD) and related agencies for reporting individual contract actions. This form plays a vital role in federal procurement transparency and data collection for the Federal Procurement Data System (FPDS).
What is DD Form 350?
DD Form 350 is the standard form for reporting specific contracting actions that obligate or deobligate funds, primarily those exceeding $25,000 (with some exceptions for smaller actions). It replaced older reporting methods and provides detailed data on contract identification, contractor information, product/service details, competition, and socio-economic factors.
The current edition is dated October 2003, with ongoing updates for compliance with federal acquisition regulations (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS).
Purpose of DD Form 350 in Federal Contracting
The primary purpose of the DD Form 350 is to collect comprehensive statistical data on DoD contracting activities. This information supports:
- Government-wide procurement transparency via FPDS
- Analysis of small business participation and socio-economic programs
- Tracking of competition levels, contract types, and obligated dollars
- Compliance monitoring with laws like the Clinger-Cohen Act and CICA
- Budget and policy decision-making at the Department of Defense
Data from DD Form 350 helps ensure accountability in how taxpayer dollars are spent on goods, services, and construction for U.S. military and defense operations.
Who Must Complete DD Form 350?
Contracting officers and authorized representatives within the Department of Defense (including Army, Navy, Air Force, and other components) are responsible for completing this form. It is also used for certain actions on behalf of non-DoD agencies. Reports are typically submitted electronically through systems like Procurement Desktop-Defense (PD2) or Electronic Contracting Information Transfer System (ECITS).
When is DD Form 350 Required?
A DD Form 350 is generally required for:
- Contract actions obligating or deobligating more than $25,000
- Certain smaller actions under specific programs (e.g., Very Small Business set-asides)
- Modifications, orders, and other reportable events
Exceptions and consolidated reporting options exist per DFARS guidelines. Monthly summaries may use DD Form 1057 for smaller actions.
Key Sections of DD Form 350
The form is divided into several parts:
- Part A: Report identification and contracting office details
- Part B: Contract identification, contractor info, obligated amounts, and principal product/service
- Part C: Competition and solicitation details
- Part D: Contractor socio-economic status and set-aside information
- Part E: Additional specialized data (e.g., contingency operations)
- Part F: Certification by contracting officer
Detailed coding instructions are available in DFARS PGI 253.204-70.
How to Fill Out DD Form 350: Step-by-Step Guidance?
1. Complete Part A with report type (Original, Canceling, or Correcting), report number, and office details.
2. Enter contract identification in Part B, including DUNS numbers, NAICS codes, and dollar amounts.
3. Document competition and procedures in Part C.
4. Provide contractor business size and ownership details in Part D.
5. Sign and date in Part F.
Always refer to the latest DFARS instructions for specific codes and requirements, as they are updated periodically.
Download Official DD Form 350 PDF
Download the latest DD Form 350 PDF here (Official source from Executive Services Directorate, WHS).
DD Form 350 and Federal Procurement Data System (FPDS)
Information entered on DD Form 350 feeds directly into FPDS-NG, the government’s primary database for tracking federal spending. Accurate reporting ensures compliance and supports public access to contracting data.
Common Challenges and Best Practices
Contracting professionals should ensure consistency between the contract document and the DD 350. Common pitfalls include incorrect NAICS coding, incomplete socio-economic data, and timing issues with report submission. Use validated systems and double-check against DFARS appendices for accuracy.
Updates and Resources for DD Form 350
For the most current guidance, consult official DoD sources:
- Acquisition.gov
- Executive Services Directorate Forms
- DFARS Part 204 and 253
Note: This article is for informational purposes only and does not replace official government instructions. Always verify with current regulations.